Part-Time Office Assistant

PART TIME POSITION

PART TIME POSITION up to 29 hours a week. Potential hours will be 6 hours each day (Monday-Thursday) and 4 hours (Friday).

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

The Office Assistant is responsible for assisting the Business/Office Manager in overall office operations of the school. The Office Assistant reports to the Business/Office Manager, and works closely with all levels within the school and Home Office, as well as with students, parents, and outside consultants/vendors.

Salary schedule can be found here:
Office Assistant Salary Schedule

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

• Provides administrative support for the Business/Office Manager and Principal. Screens visitors/telephone calls, manages correspondence, manages calendars, schedules meetings, orders supplies, and conducts necessary communications.
• Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters.
• Assists in the maintenance of student records, ensuring they are complete, accurate and properly organized.
• Assists in all aspects of student registration, enrollment and attendance reporting, including supporting parents with applications and educating parents on the importance of regular attendance, as directed by Business/Office Manager.
• Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting as well as truancy compliance and scholars with alternative programs (e.g. Independent Study and Home Hospital) including but not limited to: daily absence verification calls, receiving/recording tardy students, ensuring weekly attendance sheets are signed by teachers, and assisting BM in exporting and ensuring accuracy of monthly attendance reports).
• Supports with testing administration including record-keeping.
• Manages confidential information appropriately.
• May assist in free/reduced lunch program reporting.
• Administers first aid and medication to students to meet immediate health care needs including attendance at required training.
• Assists in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers according to Aspire policy and best practices.
• Supports administrators in behavior response with scholars, including nurturing and developing relationships with students, supporting social-emotional development of scholars, and behavioral reporting compliance.

• Attends all relevant Aspire-wide professional development and training sessions

• Assists Office/Business Manager in completing school administrative functions/tasks as dictated by school site and Home Office deliverables – may work with outside vendors, and develop necessary communications internally and externally
• Maintains inventory including first aid kit supplies to ensure availability of required items

• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Perform other related…