Adjoint; e administratif; ve principal; e​/Senior Administrative Assistant

Position: Adjoint(e) administratif(ve) principal(e) / Senior Administrative Assistant

Job Description

Senior Administrative Assistant – support our Executive Directors in a dynamic biopharmaceutical company.

Responsibilities

• Efficiently manage calendars, schedule meetings, and coordinate appointments.
• Organize and coordinate travel arrangements, including flight bookings, accommodation, and transportation.
• Prepare meeting documents such as agendas, presentations, and reports.
• Coordinate the logistics of meetings and conferences, including room bookings, equipment setup, and catering services.
• Take meeting minutes, distribute them to participants, and follow up on actions.
• Manage incoming and outgoing correspondence on behalf of Executive Directors, including sorting and prioritizing emails, letters, and phone calls.
• Draft and proofread documents, presentations, and reports.
• Maintain confidentiality and handle sensitive information with discretion.
• Maintain organized and up-to-date electronic and physical filing systems.
• Manage databases, contact lists, and other relevant records.
• Retrieve and provide accurate information upon request.
• Provide administrative support to Executive Directors including expense reports.
• Provide general administrative support to the department through processing invoices and budget tracking.
• Assist with special projects and events as directed.

Qualifications

• College diploma/DEC (Bachelor degree is an asset).
• Proactivity is required.
• Proven experience as an executive administrative assistant or in a similar role.
• Fluency in French is required.
• English is an asset for business relations with national and international stakeholders.

Preferred Skills

• Strong organizational skills with the ability to manage multiple tasks and prioritize competing demands.
• Excellent written and verbal communication skills, including the ability to draft professional documents and correspondence.
• Proficiency with productivity tools such as the Microsoft Office suite (Word, Excel, PowerPoint) and calendar management software.
• Exceptional attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.
• Strong analytical skills.
• Flexibility to adapt to changing priorities and work within tight deadlines.

Hybrid Workplace

Position performs a combination of remote work and in-person at Kirkland Head Office based on nature of work to be done.

EEO Statement

We are an equal‑opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives – Please Read Carefully

Merck & Co., Inc. does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms without a valid written search agreement will be deemed the sole property of Merck. No fee will be paid if a candidate is hired without a pre‑existing agreement. Please, no phone calls or emails.

Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

No

Travel Requirements

No Travel Required

Flexible Work Arrangements

Hybrid

Optional

Job Posting End Date: 01/12/2026 (apply before the end date).

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