Office & Operations Coordinator

Office & Operations Coordinator page is loaded## Office & Operations Coordinator remote type:
Hybrid locations:
United Statestime type:
Part time posted on:
Posted Yesterday job requisition :
R-012
*
* Job Description:

** The Office & Operations Coordinator plays a key role in ensuring smooth daily operations across Evergreen’s Home Office. This person provides administrative and logistical support, assists with office management responsibilities, coordinates expense reporting, and delivers high-quality support. The ideal candidate is organized, proactive, detail-oriented, and committed to creating an efficient and welcoming workplace environment.

The person in this role actively contributes to our culture of belonging, where everyone feels welcome and supported. In addition, this person embraces Evergreen’s goal of being the *“Best Place to Work”
* through building relationships, working collaboratively, and embodying our company’s values (Care Personally, Extend Grace, Be Responsive, Take Ownership, Be Transparent, Innovate).This is a part-time, hourly position, approximately 30 hours/week. The Office & Operations Coordinator is a
** hybrid role**, requiring this person to be onsite in our Madison office for
** a minimum of three days per week
** to support office operations and in-person needs. Evergreen’s core working hours are 9:00 AM – 5:00 PM Central Time, and most internal meetings and work activities occur during this timeframe. Occasionally, this role may require schedule flexibility to support key meetings, events, or business needs that occur outside of standard working hours.

WHAT YOU’LL DO
** Office Management
*** Serve as a primary point of contact for general office needs and inquiries.
* Maintain office supplies, equipment, and inventory.
* Coordinate maintenance, repairs, and vendor services as needed.
* Assist with incoming/outgoing mail, shipping, and deliveries.
* Ensure the office environment is clean, organized, and aligned with company standards.
** Expense Reporting
*** Prepare, review, and submit expense reports for team members and executives.
* Reconcile expenses and manage reimbursement submissions, including collecting receipts, tracking mileage, and submitting reports.
* Assist with corporate credit card management, including receipt retention, transaction matching, and other finance data-entry support as needed.
* Assist with invoice processing and basic financial administrative tasks.
* Maintain organized records and documentation.
** Administrative Support
*** Support meetings, working sessions, and events for operational teams, including conference room setup, catering, materials preparation, and on-site coordination as needed.
* Coordinate weekly or bi-weekly syncs with leadership and manage ongoing communication.
* Support the employee gifting and recognition programs, including communicating with employees, coordinating gift ordering and delivery, and processing charitable contributions.
* Provide administrative and logistical support to operational business units, including HR, IT, and Finance, to help teams execute efficiently and stay aligned.
* Execute special projects as needed – researching ideas, preparing and editing documents, tracking action items, and coordinating inputs across teams.
** General
* ** Live Evergreen’s mission and values by building authentic partnerships, embracing radical candor, and communicating with clarity, respect, and purpose.
* Build strong relationships across Evergreen and with external partners through collaboration, feedback, and recognition at all levels.
* Contribute to organizational growth by supporting hiring, onboarding, training, and serving as a subject matter expert within your role.
* Drive improvement and innovation by participating in cross-functional projects, company-wide programs, and the development of processes, policies, and systems.
* Adapt and engage as Evergreen evolves, embracing change, supporting special projects, and participating in Evergreen’s annual in-person retreat.

QUALIFICATIONS
** Required Qualifications
*** Candidates must be local to Madison/Middleton, WI area.
* 2+ years of experience working in a professional…