Admin Asst Inter Healthcare

Admin Assistant Intermediate – Department of Psychiatry, Michigan Medicine

Join to apply for the Admin Asst Inter Healthcare role at Michigan Medicine.

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Are you seeking a position where you can leverage your administrative skills to support the people working to shape the field of mental health care? The Department of Psychiatry’s Administrative Support team is seeking a skilled Administrative Assistant Intermediate to offer administrative support to a select group of faculty members within our Department.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.

In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

• Maintain complex calendars, schedule meetings and other appointments using Microsoft Office, Gmail, and Zoom.
• Assist with meeting logistics, including scheduling, securing meeting spaces, preparing meeting materials, tracking action items, and generating all necessary follow‑up correspondences to ensure work is completed as appropriate.
• Coordinate travel arrangements for faculty on domestic and international meetings and conferences while adhering to Michigan Medicine travel guidelines.
• Submit reimbursements via Shared Services in a timely manner for faculty and staff.
• Assist faculty with the completion of renewing memberships, licenses, and certifications.
• Maintain faculty curriculum vitae (CVs) in Elements.
• Assist in the preparation of various documents including Biosketches, PowerPoint presentations, etc.
• Perform general office duties (e.g. preparing outgoing mail, photocopying, and printing documents).
• Provide back‑up coverage for other administrative assistance as needed.
• Other responsibilities as assigned.

• High School Diploma or GED.
• Two or more years of relevant professional experience.
• Proficient computer skills and solid working knowledge of Microsoft Office programs and teleconferencing software (e.g. MS Office, Zoom, etc.).

• Familiarity with University of Michigan policies and procedures.
• Strong oral and written communication skills.
• Skill building productive and positive relationships with individuals regardless of professional level (faculty, staff, student, etc.).
• A flexible and can‑do attitude.
• The ability to work both independently and part of a team.

This position is a full time role. Typical shifts will be eight hour workdays Monday through Friday. This role is eligible for a hybrid work structure, with 2-3 days each week taking place onsite.

This role is eligible for a Hybrid work structure. In person activities will be based out of Ann Arbor, MI.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

The Department of Psychiatry at Michigan Medicine is committed to creating an environment that is welcoming to all. We strive to value the unique contributions of individuals, and support a culture of inclusivity among our employees, learners, and larger community. This includes supporting the development of a diverse…