Administrative Assistant

Posted Monday, November 24, 2025 at 11:00 AM

Sensience is a leading global manufacturer of highly engineered sensing, control, and sealing components.

We deliver mission-critical protection and valuable data for a wide range of systems, including appliances, heating, air conditioning, refrigeration units, industrial process equipment, motor vehicles, and aerospace. We have over 3,000 employees worldwide across 7 manufacturing facilities dedicated to keeping people and their homes safe.

Sensience brings a track record of over 75 years of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth – working together with our customers as valuable partners, helping to meet their critical objectives. We recently re-established ourselves as an independent company and looking for entrepreneurial-minded candidates to help our company grow.

We are seeking a proactive Administrative Assistant that will be accountable for managing a broad variety of administrative tasks for key members of the Executive Leadership staff. This will include proactive management of an active calendar of appointments and meetings; composing and preparing correspondence and communication; arranging complex and detailed travel plans, itineraries and agendas; compiling documents for meetings; and handling expense reports.

• Support the executive staff with internal and external commitments related to meetings, appointments, and planning; assist with prioritizing obligations, and flag important and urgent items for attention
• Coordinate travel, transportation, and hotel accommodations, as well as manage destination itinerary and process travel expenses
• Conduct research on and assemble material required for presentations and reports
• Review, route, answer, and monitor follow-up actions on correspondence
• Answer and route phone calls, mail, and email messages
• Draft memoranda and prepare/distribute announcements to Sensience employees
• Communicate with the general staff on behalf of the executive leadership staff and coordinate logistics of high-level meetings, both internally and externally

• Draft and distribute general employee communication on key announcements and events;
  Maintain organizational charts
• Distribute calendar invitations for employee webcasts and distribute call information to remote workers; confirm webcasts connect appropriately at the scheduled time

• Organize employee lunches for in-house training and meetings, as requested, and process related expenses to the appropriate cost-center
• Ensure any requested events, both on and offsite, are planned and executed on time and on budget
• Serve as principal contact and source of information to staff members of Therm-O-Disc and external customers
• Support maintenance requests; liaise with 3rd party maintenance providers
• Purchase and maintain an inventory of office supplies
• Other duties as assigned

• 5 to 7 years of experience in an executive administration role
• Bachelor’s Degree, preferred
• Ability to manage calendars and organize meetings across multiple time zones
• Ability to create presentations, emails, and agendas based on direction from leadership
• Proficient utilization of MS Office, including MS Word, Excel, and Power Point
• Demonstrated proactive mindset
• Ability to work independently and with professional discretion
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks, seamlessly, with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners

Sensience is an Equal Opportunity Employer (EOE): race, ethnicity, religion, sex, gender or gender identity, sexual orientation, age, disability, national origin, or any status protected by applicable law.

This is not a position for which sponsorship will be provided. Individuals who need sponsorship for work authorization now or in the future are not eligible for hire.