PS Administrative Assistant

Details

Open Date 09/30/2025

Requisition Number PRN
43222B

Job Title PS Administrative Assistant

Working Title PS Administrative Assistant

Career Progression Track D

Track Level

FLSA Code Nonexempt

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Full-time with benefits, 40 hrs/wk. Mon-Fri, 8:00 a.m. – 5:00 p.m. with an hour break for lunch; occasional early morning meetings. Opportunities for a hybrid telework schedule may be available if supported by operational needs following 6‑month probationary period. Employees with an approved hybrid telework schedule are expected to provide their own home office space, internet connection, telephone, and have the ability to work independently.

VP Area U of U Health - Academics

Department 00848 - Pediatric Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $18.41 - $26.73

Close Date 12/30/2025

Priority Review Date (Note - Posting may close at any time)

The Department of Pediatrics has an immediate opening for an experienced, highly motivated Administrative Assistant to support its division of Pediatric Nephrology as well as other subspecialty divisions as department needs dictate.

The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience. Mutual respect and appreciation are highly valued within the Department of Pediatrics.

A skills assessment will be administered to measure written communication, attention to detail, critical thinking, and computer skills.

The University of Utah offers a comprehensive benefits package including:

• Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
• 14.2% retirement contributions that vest immediately
• Generous paid leave time
• 11 paid Holidays per year
• 50% tuition reduction for employees, spouses, and dependent children
• Flex spending accounts
• University provided basic employee life insurance coverage equal to a salary of up to $25,000
• Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet
• Free transit on most UTA services
• Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

Additional benefits information is available at (Use the "Apply for this Job" box below)..

• Provide fundamental administrative support to division: manage office communication functions (faxing, phone calls, scanning, mail, newsletter, etc.), order office supplies, arrange conference travel, assist in renewing medical licenses and association memberships for faculty, maintain faculty CVs in the university’s unique system, act as a point person for internal and external colleagues.
• Provide support for division leadership including heavy calendaring and complex scheduling, compiling medical director logs, management of missing notes, and various ad hoc tasks.
• Facilitate faculty recruitment including travel arrangements, itinerary building, escorting guests, coordinating meals or catering. Represent the division and department in communications with the candidates throughout the recruitment process.
• In conjunction with the Pediatrics Education Enterprise, assist with division’s fellowship program: facilitate interview process for fellowship candidates, including arranging travel and lodging, creating interview schedules, and escorting candidates to interviews; assist in the onboarding of new fellows; manage the logistics of didactic conferences and CME requirements.
• Process payment requests, travel reimbursements, and purchase orders as necessary. Track expenses and ensure all supporting financial documents are accurately completed and that information is entered into the Pediatrics financial database in a timely manner.
• Assist in the creation and/or compilation of materials for academic work and educational requirements:…