Senior Legal Assistant and Law Clerk, Corporate Governance Office

Requisition

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Directly supports the Vice President, Bank Governance and Corporate Secretary and the Vice President, Subsidiary Governance (collectively, the “VPs”), as well as provides administrative and corporate governance support for departmental activities contributing to the overall success of the Corporate Governance Office and Corporate Secretary’s Department globally. Ensures specific individual goals, plans, and initiatives are executed and delivered in support of the team’s business strategies and objectives.

Ensures all activities conducted comply with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:

• Provides a variety of complex and routine administrative and governance support for the VPs.
• Maintains daily calendar and schedules meetings of the VPs.
• Receives inquiries and identifies priorities for the attention of the VPs.
• Arranges and coordinates domestic and international travel.
• Administers expenses, including expense tracking and preparation of expense reports, clearing corporate cards in the Travel and Entertainment (T&E) platform and processing invoices, and recovering expenses from international subsidiaries via the Payment Request Centre (PRC) platform.
• Develops and maintains a filing system.
• Performs a variety of other administrative duties and support as required.

This includes regular interaction with members of the Board and executive management across all business lines and corporate functions, the internal and external auditors, regulators, shareholders and other stakeholders.

• Supports the VPs with the development and distribution of strategic department communications to ensure the strategy, goals and department initiatives are understood globally.
• Monitors the Corporate Secretary’s general inbox and coordinates responses to inquiries, internally and externally, ensuring appropriate actions, dissemination of information and follow-up, as necessary.
• Monitors the Corporate Secretary’s general phone line, responding to and resolving/escalating inquiries.
• Supports the development and distribution of documentation including procedures, presentations, correspondence, attestations, and business plans.
• Oversees the centralized tracking and record maintenance of employee vacation, remote work and absences, BCP contact lists and learning development.
• Supports the planning and execution of department events including team meetings, town halls, strategy sessions, conferences, and celebrations.
• Supports the onboarding and offboarding activities of employees within the department, which includes requesting equipment set-up and system access.
• Provides the Board Services team with administrative and corporate secretarial support relating to Board and committee matters including, but not limited to, calendaring related to meeting notices/invitations and tracking attendance, preparing Board and committee attendance sheets and seating plans, maintaining the Master Board Services Checklist, supporting board postings as well as any other tasks that may be assigned.
• Other duties as assigned.

Records Management

• Executes information management and disposition processes, both paper and digital, in compliance with Bank’s records management policies and procedures and considering department requirements, including the creation, organization, maintenance, classification and disposition of records.
• Provides support and assists the department with records management initiatives and provides guidance and training on the Bank’s records management requirements.

Other

• Assists with various regulatory, internal and external audit requests supporting the Board services team, as required.
• Supports year-end by compiling data/information regarding director fees, attendance, share ownership requirements primarily for disclosure in the AIF and Management Proxy Circular as well as assisting with data verification and proofreading.
• Supports year-end by updating and tracking numerous…