Office Manager Remote Work; Sa

Office Manager

We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations.

The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members.

The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner. This is a 3 months contract role.

(Remote in SA)

• Day‑to‑day procurement activities, including creating Purchase Orders
• Handling travel and accommodations bookings for employees
• Scheduling meetings and coordinating events as needed
• Receiving invoices and scanning them to Sharepoint for record‑keeping
• Distributing local documentation and ensuring its accuracy and completeness
• Engaging with local parties on a face‑to‑face basis as necessary
• Providing coverage for the local reception desk when required
• Managing incoming telephone calls and emails, relaying messages promptly
• Scanning office documentation to our online filing solution for easy access and organization
• Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently

• Bachelor's degree in business administration or relevant field preferred
• Proven experience in office management or administrative roles
• Familiarity with procurement processes and Purchase Order management systems
• Excellent organizational and time management skills
• Strong attention to detail and accuracy in completing tasks
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize tasks effectively in a fast‑paced environment
• Excellent communication skills, both verbal and written
• Ability to work independently with minimal supervision
• Flexibility and adaptability to changing priorities and responsibilities
• Experience in a similar role
• Knowledge of document management systems and online filing solutions
• Previous experience providing support to remote team members or working in a global organization