Executive Assistant

Base Pay Range

$90,000.00/yr - $/yr

FESI is in a rapid startup phase, building its team and launching strategic initiatives. We are seeking a highly organized Executive Administrator. The ideal candidate will have hands‑on experience supporting the CEO and the emerging leadership team. You will play a pivotal role in supporting the CEO, facilitating Board of Directors engagement, and managing key organizational experiences that drive Return on Involvement.

This dynamic position requires exceptional organizational, communication, and event management skills, with the ability to balance multiple high‑level priorities.

• Provide expert administrative management support to the CEO, including independent composition and preparation of correspondence and email communications.
• Arrange complex and detailed travel plans, itineraries, and agendas; provide documents and resources for travel‑related meetings.
• Manage the CEO’s calendar with internal and external stakeholders; provide adequate timelines and preparation for immediate and recurring meetings and events.
• Capture key decisions, action items, and strategic directives from CEO meetings, communications, and initiatives.
• Translate CEO workflows into structured entries within project management tools and CRM platforms, ensuring alignment with organizational priorities.
• Coordinate with relevant departments to ensure tasks derived from CEO workflows are assigned, tracked, and completed.
• Provide support to the FESI Board of Directors and Committees; manage assigned Board communication, meeting calendars, agenda items, meeting logistics, special event planning, and ensure that all communication is timely and accurate.
• Collaborate with the Board Secretary and legal team to support compliance and record‑keeping requirements.
• Execute and manage a variety of special projects; create individual project plans, set timeline expectations, regularly communicate status, and ensure that projects are completed and managed for success.
• Design, coordinate, and execute events and experiences that enhance stakeholder engagement and demonstrate the organization’s Return on Involvement.
• Collaborate with internal teams and external vendors to deliver high‑quality events, including planning, budgeting, logistics, and post‑event evaluation.

• Minimum eight years of similar experience, supporting senior executives with increasing responsibilities, and including leadership and Board/Committee meetings.
• Proven experience successfully handling confidential information as a trusted assistant supporting senior leaders.
• Strong organizational skills that reflect ability to work independently, to prioritize and deliver on multiple tasks seamlessly with excellent attention to detail.
• Track record of developing and using processes and procedures that deliver productivity and efficiency.
• Demonstrated proactive approach to think things through, use judgment to problem solve, and deliver quality work within established timelines.
• Proven ability to self‑manage under pressure, exhibit energy, flexibility and emotional maturity while preserving professionalism in a full and fast‑paced work environment.

• Experience building and scaling operations in a startup phase.
• Office
  365/Sharepoint, familiarity with project management and CRM tools.
• Event management and event support.

• Bonus:
  Up to 10% of base salary tied to strategic goals and milestones.
• Benefits:
  Health, dental, and vision insurance; 403(b) retirement plan with employer match; paid time off and holidays; flexible work schedule/hybrid options.

This position is based in Washington, DC, with flexibility for some remote work and in office.

• Location:
  
  Washington, DC
• Seniority level:
  Mid Senior level
• Employment type:
  
  Full‑time
• Job function:
  Administrative