Executive Team Operations Manager

Fair Chance Act, Fair Chance Ordinance, Fair Chance Initiative for Hiring Ordinance. As required by law, all qualified candidates will be considered, whether they have arrest or criminal conviction records. A criminal background check may be required for this job, and if the background check is required, you will likely be advised as to why it is required for the job you are seeking as part of the offer process.

When required by law, an individual assessment of criminal records will be done to ensure a fair chance for all. This assessment will include but is not limited to reviewing the severity/relationship between the crime and the job, the time that has passed since the offense or conduct and/or completion of the sentence, and whether there is evidence of rehabilitation.

As an outsourced recruiting firm, we are not responsible or liable for the background check process or the response or actions of our clients related to background checks. Please seek guidance from the hiring company.

Come work for a company that makes a difference within the communities of the State of California. This company works on cutting-edge prevention programming, providing counties with an independent administrative and fiscal intergovernmental structure. Our client helps fund, develop, and implement California's mental health services and educational programs.

As a mental health organization, this company actively seeks to support qualified disabled candidates in obtaining employment with their company and is an Equal Opportunity Employer. Please complete the self-identification section of the application.

This company offers a VERY Generous Benefits Package, including:

• 10% company-sponsored retirement account (401a) 100% vested – additional compensation/retirement.
• Medical, Dental, Vision, LTD, Life Insurance, Wellness Program, FSA
• Generous PTO plan

Job Title: Executive Team Operations Manager

Salary: $95,000 - $125,000

Department: Administration

Reports To: Executive Director

FLSA Status: Non-Exempt

Location: Sacramento

Work Model: Work from home – in California

Schedule: Monday-Friday, 8am-5pm (Could vary depending on business needs)

The Executive Team Operations Manager (ETOM) primarily serves as the ED’s right hand and trusted partner, providing high-level administrative, project management, and organizational support to ensure the ED remains focused, informed, and effective in leading the organization's mission. This role goes beyond traditional executive support, acting as a strategic organizer, communicator, and project manager. The ETOM role ensures operational alignment, functioning as a central hub that keep the executive team organized, informed, and accountable, using tools such as Asana, Outlook, Salesforce, and SharePoint to track priorities, follow up on deliverables, and help drive the completion executive duties.

The ETOM manages the ED’s calendar and communications with precision, prepares and tracks meeting materials, and coordinates with staff, vendors, and external partners on the ED’s behalf. This position will also provide occasional support to the Chief Digital Information Officer (CDIO) and other c-level executive on high-priority projects and initiatives. The ideal candidate demonstrates confidence, professionalism, and humility -- able to lead through influence, anticipate needs, and make sound judgments in fast-paced or sensitive situations.

At times, this position will represent the ED in internal and external meetings, ensuring continuity of communication and accountability.

Include but are not limited to:

• Serve as the primary administrative and strategic support to the Executive Director (ED), anticipating needs, managing competing priorities, and ensuring deadlines and commitments are met.
• Manage and prioritize the ED’s calendar in Outlook, coordinating complex scheduling, meetings, and travel logistics with discretion and efficiency. This task is not merely organizational but serves as a strategic function, safeguarding uninterrupted time for executive focus and strategic thinking to enhance leadership effectiveness.
• Manage the ED’s email inbox, triaging…