Coordinator, Programs

General Summary

The Coordinator supports the Manager and Vice President by handling administrative tasks across Alliance Partnerships, Quality Assurance, and Preferred Golf. This role requires organization, flexibility, and the ability to work independently while managing multiple projects.

• Monitor email inquiries and respond to associates, hotels, and vendors.
• Maintain and update internal portal content.
• Assist in managing vendors and partners as needed.
• Process invoices and audit billing for accuracy.

• Coordinate marketing email communications.
• Track and organize partnership documents and deliverables.
• Assist with data entry, portal maintenance, reporting, and compliance tracking.

• Load annual golf rate plans and audit for accuracy.
• Support marketing strategies, directories, and email campaigns.

• Support sponsorship coordination for global conferences.
• Maintain internal documents, presentations, and partner databases.
• Assist with webinars, partner newsletters, and engagement reports.
• Track and manage new partner onboarding and implementation.

• 3+ years of administrative experience.
• Proven ability to thrive in a fast‑paced, deadline‑driven setting.
• Excellent communication, organization, and multitasking skills.
• Strong attention to detail and experience with project management.
• Ability to work independently and maintain confidentiality.
• Strong proficiency in Excel, Word, and PowerPoint (pivot tables, VLOOKUP, mail merge).
• Experience with SharePoint and CRM preferred.

The role will be based out of our Preferred Travel Group office in either London, Paris, or New York. We expect associates to be in the office at least three days per week, supporting a healthy balance between in‑person collaboration and flexible remote work.

We take pride in our vibrant and inclusive culture, which thrives on meaningful connection, shared purpose, and cross‑functional teamwork. In‑office engagement plays a vital role in fostering spontaneous collaboration, accelerating innovation, and strengthening relationships across teams.

While the current expectation is a minimum of three days per week in the office, this may evolve over time in alignment with business needs and our continued commitment to culture‑building.

• Orientation
• Outlook Training
• CRM Training
• Umbraco Training
• Office systems Training

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

$24–27/hour; actual compensation within this range will be determined by multiple factors including candidate experience and expertise.