Administrative Coordinator

Company Overview

AVB is a fast-growing, stable company that has a firm mission to do whatever it takes to keep our members profitably in business. Our vision is to deliver best in class growth solutions and service fueled by a passionate mission belief, innovation, and an unwavering commitment to doing what is right for our members, organization, and team members. AVB has an experienced development team, smart strategy team, bright and creative designers, along with the rest of our dream team of enthusiastic, entrepreneurial minded individuals who want to help drive the success of our members!

We offer competitive salaries, full benefits, a flexible remote work environment, an employee reimbursement program to support enriching your life, EAP, employee discounts, a WFH stipend, an annual allowance for AVB apparel, 401k options, a robust sick time policy, and 5 Floating Holidays per year, along with a minimum of 10 days of vacation time that starts accruing from your first day.

In addition, from time to time, our team members will be required to engage in travel to attend AVB’s Annual All-Employee Meeting, as well as other travel obligations which may be required of the position- such as meetings with members, attendance at conventions, and other events, where you will represent AVB!

We are always looking for smart, resourceful, and dynamic people to join the team, so if you are looking for a company that will welcome you, collaborate with you, challenge you, and help develop your skills to the next level- then we are looking for you! We are geared up for growth, are you ready to grow with us?

The Administrative Coordinator provides essential support to the Team in the budgeting, coordination, and execution of all programs. Key responsibilities include managing program-related data, maintaining accurate budget records, communicating effectively with internal and external stakeholders, and addressing customer service inquiries from attendees, including buying group members and vendor partners.

• Oversee budget tracking, financial documentation, payment timelines and reconciliation of event-related expenses in coordination with the accounting team
• Support Event Coordinators by conducting venue research, sourcing options, vetting 3rd party vendors, and contributing to overall event planning efforts
• Assist with end-to-end event logistics, including attendee registration and auditing, attendance tracking, reservations, setup and breakdown at shows, and procurement of supplies
• Manage incoming Event Support inquiries and special requests via email and phone, providing timely responses, status updates, and issue resolution for clients, vendors, and guests
• Contribute to the preparation of event materials, including name badges, signage, presentations, and other supporting documents as required
• Produce event-related messaging, including invites, email announcements, and informational documents.

This position will work remotely from a home address and is subject to AVB’s Remote Work policies and procedures which are then in effect. In addition, this position will be required to engage in travel, including travel to attend AVB’s Annual All-Employee Meeting and other events as deemed necessary. (Any requests for accommodations to required travel (including medical) should be addressed with Human Resources.)

• Exceptional organizational and time-management skills
• Strong interpersonal skills with excellent written and verbal communication abilities
• Meticulous attention to detail, particularly in budgeting and financial tracking for events
• Advanced proficiency in Microsoft Excel
• Proven ability to manage multiple tasks and priorities in a fast-paced environment

• 1+ years of event experience preferred but not required
• Design skills a plus

• Prolonged period of sitting at a desk and working on a computer.

AVB is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State, and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, gender identity and expression, citizenship, genetic disposition, disability or veteran's status or any other classification protected by State/Federal laws.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.