Administrative Coordinator

Join a leading company in title and lending solutions, recognized across the country for its innovative services and outstanding workplace culture. Proudly certified as a Great Place to Work® and consistently ranked among Canada’s Best Workplaces for several years, this is an excellent opportunity to grow your career in an environment that values collaboration, excellence, and professional development.

Title:

Administrative Coordinator (Hybrid)
Company: FCT (First Canadian Title)

Location:

Oakville, ON (Hybrid)

Employment Type:

Full-Time, Permanent
Reporting to:
Operations Manager & Discharge Team Lead
Salary: $35,000 to $36,000 annually, with a 5% Annual Incentive Plan (AIP)

You could apply through the post link or send your updated resume to  with the subject line "Administrative Coordinator/ Oakville.

Advantages
- Hybrid Work Model:
Enjoy the flexibility of balancing remote work with collaborative office time at FCT's modern Oakville campus.
- Clear Career Progression:
This permanent role offers a strong career path within a stable company, with a potential trajectory toward a lead position.
- Supportive Team Environment:
Join a dynamic and friendly team of 16, with mentorship from both an Operations Manager and a Team Lead.
- Comprehensive Compensation:
Receive a competitive salary of $36,000, a 5% Annual Incentive Plan (AIP), plus 15 vacation and 10 personal days.
- Excellent Training Provided:
Gain valuable skills in the financial and real estate sectors, as extensive training is provided—prior experience is an asset, not a requirement.

Responsibilities
- Document processing:
Prepare, process, and register discharge documents for multiple provinces. This involves reviewing, interpreting, and ensuring that each discharge is completed correctly according to provincial requirements.
- Administrative tasks:
Carry out the day-to-day administration of department programs and services, which includes document preparation, data entry, and file management.
- Communication and coordination:
Respond to communications from various internal and external stakeholders, including lenders and other teams, through phone, email, and Microsoft Teams. This is done to follow up on documentation and resolve any file deficiencies or service issues.
- Compliance and policy adherence:
Maintain current knowledge of and adhere to corporate and lender policies and procedures. In case of file deficiencies or customer service issues, you must work to resolve them while elevating issues to a manager or Underwriting when necessary.
- General office duties:
Handle miscellaneous administrative tasks such as opening mail and processing documents that come into the office.

Qualifications

- A background in law, real estate and business administration is considered an asset.
- Prior experience in the financial sector, mortgage industry, or admin work is also an asset, but not required, as training will be provided.
- A "one rounded go getter attitude".
- Professionalism, a friendly demeanor, and an approachable personality.

Summary
The Administrative Coordinator is a full-time, permanent, hybrid role at FCT in Oakville, offered through Randstad. The position involves processing administrative and legal documents for mortgage discharges.

Title:

Administrative Coordinator (Hybrid)
Company: FCT (First Canadian Title)

Location:

Oakville, ON (Hybrid)

Employment Type:

Full-Time, Permanent
Reporting to:
Operations Manager & Discharge Team Lead
Salary: $36,000 annually, with a 5% Annual Incentive Plan (AIP)

Key aspects include:
- Responsibilities:
Preparing and registering documents, handling correspondence via phone and email, and general administrative tasks.

- Qualifications:

A background in business administration is helpful but not mandatory, as comprehensive training will be provided. A professional attitude and strong administrative skills are key.
- Compensation:
The annual salary is $36,000, with an additional 5% Annual Incentive Plan (AIP).
- Work Arrangement:
The position offers a hybrid work model, with time spent both in the office and remotely.
- Team Environment:
The coordinator will join a diverse and dynamic team of 16 people.

Randstad Canada is committed…