Legal Secretary

INDUSTRIAL COMMISSION Are you ready to work for an exceptional state agency that works to protect the life, health, safety, and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful.

A thriving workforce in Arizona is what we strive for and work towards each day

Job Location:

Administrative Law Judge, 800 W Washington St., Phoenix, AZ 85007

Hourly Range: $18.00 - $20.00
Grade: 15
Closing Date:
January 13, 2026

The purpose of this Legal Secretary I position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division. This position assists with maintaining the electronic judicial docket in specialized legal areas including Worker’s Compensation and other areas within the jurisdiction of the Industrial Commission.

This position may offer the ability to work remotely, within Arizona, based upon the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Prepares and serves judicial Notices, Decisions, Awards, Orders, Subpoenas, correspondence, etc., while using proper format and legal style, as directed; maintains/updates case management and hard copy hearing files and records; and transfers files to the ALJ portal and closes case files, as directed.
• Organizes, schedules, reconciles and monitors the ALJ docket; coordinates judicial calendars with litigants and witnesses for accurately scheduled hearings; contacts expert and lay witnesses and prepares subpoenas for attendance at hearings; and arranges for attendance of court reporters, interpreters and all other individuals necessary for full and fair hearings.
• Answer and screen all incoming phone calls from the internal and external customers regarding workers’ compensation and other cases pending in the ALJ Division and route the customer to the appropriate Agency personnel; timestamp all incoming correspondence, documents and faxes, evaluate and prioritize, then route to proper individuals. Monitors the ALJ Division Case Information System (ALJ Portal) daily.
• Retrieve and prepare files for inspection by parties or attorneys; collect and process outgoing mail; schedule hearing rooms and confirm service of court reporters and interpreters for hearings; and create, publish and update the division-wide daily hearing calendar. Ensure that office equipment is working properly and initiate procedures for repairs.

• Establishes office policies sufficient to monitor timelines and work assignments, such that deadlines are met.
• Techniques in screening incoming correspondence, telephone calls and dealing with the public. Arizona Worker's Compensation laws, rules and legal principles.
• Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence; general law office or judicial office policies and procedure for legal case management and legal docket management.
• Windows, Outlook, Word, and Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers.
• English grammar and usage, as well as legal and medical terminology sufficient to efficiently prepare judicial orders, decisions and correspondence.

• Excellent customer service skills.
• Strong typing skills, word processing, and proof reading skills.
• Strong oral and written communication skills.
• Analytical problem‑solving skills.

• Organize and coordinate work assignments and meet deadlines.
• Complete a…