Executive Assistant to CEO

Position: Executive Assistant to the CEO

Summary

✅ Obsessed with protecting executive time and attention

✅ Proactive, decisive, and calm under pressure

✅ A systems thinker who eliminates friction instead of managing chaos

✅ Comfortable acting as a gatekeeper, operator, and force multiplier

✅ Able to operate with incomplete information and still move things forward

Do not apply unless you are:

✅ Located in Denver, CO

✅ Obsessed with protecting executive time and attention

✅ Proactive, decisive, and calm under pressure

✅ A systems thinker who eliminates friction instead of managing chaos

✅ Comfortable acting as a gatekeeper, operator, and force multiplier

✅ Able to operate with incomplete information and still move things forward

Core Focus of the Role

This is a full-time, high-leverage position built around:

• Executive support & time protection
• Operations, admin, and financial systems ownership
• Delegation, process improvement, and automation
• Cross-functional project management
• Leadership and team integration

You will not be reactive.

You will anticipate, filter, and decide .

Key Areas of Responsibility
1. Executive Support & Time Protection (25%)

• Own and manage the CEO inbox using Fyxer AI (training, delegation, replies as needed)
• Protect Christian’s time by filtering, prioritizing, and handling communication
• Own calendar management, scheduling, and meeting prep
• Build and maintain a delegation pipeline so nothing important gets stuck
• Ensure the CEO is only involved where his input is truly required

Outcome: The CEO spends time on vision, leadership, and growth, not noise.

2. Podcast & External Commitments Ownership (25%)

• Own the end-to-end podcast scheduling process (Pod Pitch outreach)
• Coordinate scheduling based on Christian’s availability and priorities
• Collect and organize raw video and audio assets
• Ensure promotion on Christian’s personal social media channels
• Act as the single point of ownership for podcast-related workflows

Outcome: No dropped balls, no rescheduling chaos, no missing assets.

3. Admin & Ops Systems Ownership (25%)

• Build and maintain a clean SOP library
• Own monthly bank reconciliations and generate cash flow reports
• Produce additional financial or operational reports as needed
• Run payroll twice per month (vendors, employees, contractors)
• Manage tool access, pay Saas upgrades, permissions, onboarding and offboarding
• Ensure every team member has the right tools at the right time

Outcome: Operations run quietly, accurately, and on schedule.

4. Delegation & Process Improvement (15%)

• Capture delegated tasks using Fathom AI (or equivalent tools)
• Clarify outcomes, owners, and deadlines, then route appropriately
• Improve processes through automation, tools, and contractors
• Ensure tasks move through the DRIP cycle :
• Do → Record → Improve → Process
• Eliminate repeat questions, manual work, and unclear ownership

Outcome: The business gets smarter every month, not heavier.

5. Leadership & Team Integration (10%)

• Support execution of company Rocks and quarterly priorities (EOS)
• PM cross-functional initiatives and keep deliverables on track
• Begin onboarding and coordinating contractors as needed
• Ensure alignment between leadership priorities and day-to-day execution

Outcome: Strategy turns into execution without bottlenecks.

What Stays on Your Plate (High-Value Work)

• Executive time protection and decision filtering
• Delegation clarity and follow-through
• Process improvement and automation
• Financial and operational ownership
• Cross-functional coordination and PM

What You’ll Actively Reduce or Eliminate

• CEO inbox overload
• Reactive scheduling and last-minute fire drills
• Manual task tracking and follow-ups
• Redundant meetings and unclear ownership
• Repeating the same instructions twice

Qualifications

The Ideal Candidate:

• Western Hemisphere–based
• 3+ years supporting a CEO, founder, or senior executive
• Exceptional written and verbal English communication
• Thinks in systems, not tasks
• Calm, confident, and decisive

Fluent in or comfortable with:

• Google Workspace
• Click Up
• Slack
• Xero
• AI tools (Fyxer, Fathom, automation tools)
• Comfortable handling sensitive information
• Thrives in fast-moving, mission-driven environments
• Wants a long-term role with increasing authority and trust

This Role Is for You If…

• You love making…