Financial & Office Administrator; Part-Time

Reports to: Executive Director

Hours: 15–20 hours per week, remote work possible

Classification: Non-exempt, hourly

Position Summary

The Children’s Museum is seeking a highly organized, detail-oriented Financial & Office Administrator to support day-to-day financial operations, office management, and administrative support for the Executive Director. This part‑time role is ideal for someone with nonprofit experience who enjoys variety, autonomy, and supporting a mission‑driven organization.

Key Responsibilities

• Process accounts payable and receivable
• Prepare bank and credit card reconciliations
• Manage payroll coordination and time tracking
• Track restricted and unrestricted funds
• Assist with grant financial reporting and documentation
• Support annual audit and 990 preparation
• Maintain accurate financial records in accounting software (e.g., Quick Books)

• Manage office systems, files, and administrative processes
• Serve as point of contact for vendors, service providers, and utilities
• Assist with purchasing and inventory tracking, as needed
• Support HR administration (onboarding paperwork, personnel files, benefits coordination)

• Provide administrative support to the Executive Director as needed
• Assist with scheduling, correspondence, and internal communications
• Help prepare board reports, financial summaries, and meeting materials

Qualifications

• Experience in nonprofit financial administration, bookkeeping, or accounting
• Proficiency with accounting software (Quick Books preferred)
• Strong organizational skills and attention to detail
• Ability to work independently and manage confidential information
• Experience in a nonprofit or small organization strongly preferred
• Comfort working in a dynamic, family‑focused environment

Desired (But Not Required)

• Experience with grants and restricted funds
• Familiarity with museum, education, or cultural nonprofits
• Office management or executive assistant experience

To apply , please send resume and brief cover letter (can be in the body of the email) to rparker
.

• Entry level

• Part‑time

• Administrative

• Museums, Historical Sites, and Zoos

Location: Decatur, IL •
Pay: $35,000.00–$40,000.00