Executive Assistant to Senior Leadership ZA | Remote | English

Executive Assistant to Senior Leadership (Cape Town, ZA | Remote | English)

Cape Town

Location
:
Fully Remote;
Cape Town, ZA
Employment Type
:
Full-Time
Languages Required
:
English (at least C1 level), other languages an advantage
Experience Required
: 5+ years as Executive Assistant or Administrative Assistant
Salary Range
:
Competitive, based on experience
Reports to
:
Head of People (as Manager)
Works Closely With
:
Head of Research & Market Development, Head of Energy Tools & Data, and Head of Energy System Modeling (cross-functional role)
Travel Requirements
:
Occasional international travel (2 to 3 times per year) may be required
Start Date Goal
:
October / November 2025

We’re a remote-first, mission-driven, registered non‑profit, comprising around 50 highly-skilled and motivated professionals from all around the world! Our culture is built on trust, autonomy, and collaborative professionalism.

We thrive in a fast-paced, distributed environment, where communication is clear, empathy is second nature, and each of us takes full ownership of our work. We work independently, but also collaborate easily when appropriate.

Open Energy Transition (OET) is a non‑profit organisation advancing the global energy transition by developing innovative open-source tools and data solutions for energy and grid planning.

Our vision is to make open approaches the global standard by 2030, enabling energy planning that is more accessible, transparent, and effective
. This shift is essential to better guide trillion dollar worth public and private investment toward affordable, sustainable, and secure energy systems. Our work is already being adopted by leading system operators, regulators, and philanthropic partners.

We are currently looking for a shared Executive Assistant to support 3 members of our Senior Leadership Team. This role is ideal for someone who thrives on working autonomously, with a high level of trust, and helping leaders do their best work while juggling multiple priorities with grace and precision.

To learn more about OET and our team, you can visit our website, and browse around our Handbook.

As an Executive Assistant to 3 of our Directors, you will be the right hand to three very busy members of our senior leadership team—supporting their daily operations, optimizing time management, and ensuring a smooth flow of information across the company.

You will be the trusted point of contact between them and a variety of internal and external stakeholders. You will also perform various administrative tasks, sometimes on tight deadlines, and will be required to manage your workflow autonomously across the 3 Directors, prioritizing and reprioritizing as necessary.

This is a remote-first position that requires a high degree of discretion, initiative, self‑management, professionalism, and confidentiality. Language proficiency in English is required, as our working language is English. Proficiency in other languages, particularly German, French, or Spanish, is an advantage.

We’re all about transparency, and want to give you the best possible opportunity to prepare for any potential interviews. To learn a bit more about the people you’ll be working most closely with, :

From this group, Quintin will be your go-to for any people management‑related matters. Meanwhile, your tasks will be allocated by a combination of Harry, Hazem, and Martha, based on operational requirements.

• Calendar & Time Management:
  Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Meeting Coordination:
  Prepare agendas, manage logistics, take comprehensive notes (minutes), and follow up on action items. Sometimes you’ll attend meetings on behalf of someone else.
• Communication Management:
  Draft, translate, and respond to professional correspondence from internal and external stakeholders (emails, documents, memos), liaising with other staff to get input where required. This includes keeping our CRM up-to-date, as well as responding timeously to queries and flagging any potential…