Executive Assistant and Operations Coordinator

Executive Assistant & Operations Coordinator

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Creator

IQ is the operating system for creator‑led growth trusted by more than 1,300 global brands and agencies. We’re on a mission to make businesses more human, and humans more impactful. We operate by our values — be intentional, pursue excellence every day, embrace the journey together, and be a good human — every day. Creator

IQ has earned the title of best companies to work for in multiple programs, including Built In LA and NY. It’s been named a Fastest‑Growing Company in North America on the Deloitte Technology Fast 500™ for four years, was named a leader in IDC Market Scape:
Worldwide Influencer Marketing Platforms for Large Enterprises in 2025, was named a Leader by The Forrester New Wave™:
Influencer Marketing Solutions, and has been consistently recognized by G2 as a Leader, and is rated 5 stars on Influencer Marketing Hub. We operate in a flexible work model that combines both in‑person and remote work to boost collaboration, enhance innovation, and adapt to individual work styles.

We're seeking passionate, innovative minds to join our journey. Be a part of our dynamic team and let's transform the industry together!

• Calendar Management:
  Assist in managing complex scheduling for executive leadership, prioritizing meetings across multiple time zones.
• Meeting & Event Coordination:
  Plan and coordinate internal meetings, leadership retreats, town halls, and company‑wide events.
• Travel Logistics:
  Handle executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Expense Management:
  Process and track executive and company expenses, ensuring compliance with finance policies.
• Purchase Orders:
  Create and process purchase orders (POs) as needed for executive and operational expenses, coordinating with finance and procurement teams.
• Project & Deadline Management:
  Support executives with meeting preparation, project tracking, and key deadline management.
• Stakeholder Communication:
  Act as a liaison between executives and key stakeholders, facilitating seamless communication.
• Cross‑Functional
  
  Collaboration:
  
  Assist in coordinating communication and alignment between teams.

• Guidance & Support:
  Direct team members to relevant Notion pages for location‑specific information, including booking conference rooms, obtaining day passes, and accessing key policies.
• Workspace Coordination:
  Track office usage, assist with contract renewals, and provide usage reports to HR for planning purposes.
• Financial Coordination:
  Work with Finance to ensure timely rent and utility payments for co‑working spaces.
• Security & Access Management:
  Support team members with guidance on obtaining keycards or temporary access, ensuring they follow established procedures.
• Information Management:
  Maintain and update office‑related resources in Notion, ensuring accuracy and accessibility.
• Office Logistics Support:
  Assist with workspace adjustments as needed, such as coordinating moves, redesigns, or workspace optimizations, but not managing them day‑to‑day.
• Vendor & Contract Tracking:
  Monitor lease agreements, renewal deadlines, and vendor contracts, escalating issues as needed.

• A natural gift for administration—thrives on organization, structure, and executing operational tasks with precision.
• Experience in executive administration, office management, travel coordination, and expense processing.
• Strong organizational and multitasking abilities to seamlessly manage both executive support and office operations.
• Dynamic and adaptable—enjoys working in a fast‑paced environment, adjusting priorities, and problem‑solving on the fly.
• Excellent communication skills to liaise between executives, teams, and office management.
• Proficiency in Google Suite, expense management platforms (e.g., Navan, Expensify), and facility management tools (e.g., WeWork, Industrious).
• Ability to handle confidential information with discretion and professionalism.
• Proactive and resourceful—takes initiative, works independently, and…