Executive House Manager & Personal Assistant

Job Title

Executive House Manager & Personal Assistant

Miami, FL 33131

Part-Time (25-40 hours per week)

ASAP

$40-50 / hour, negotiable and based on experience

• Must maintain a smoke-free environment
• Must pass a background check
• Reliable transportation (mileage reimbursement for use of personal vehicle within Miami)
• Must be legally able to travel internationally (passport ready)
• Fluent in English
• Pet-friendly (family plans to get a dog)
• Valid travel documents for out-of-state and international travel

• 25–40 hours per week, typically 5 hours a day, 5 days per week, based at the primary residence
• Summer travel to the Hamptons for 6–8 weeks (May–August), with housing provided
• In the Hamptons, hours may fluctuate, including occasional weekend work
• Flexibility to travel ahead of the family for preparations and assist with household tasks while traveling

We are a loving, adventurous couple, balancing a fast-paced lifestyle with a deep passion for travel and new experiences. Our primary home is in Miami, where we're also excitedly overseeing the construction of a new home that will be completed in the next two years. In the summer, we love escaping to our property in the Hamptons to unwind and enjoy quality time with family and friends.

Our household revolves around frequent travel and remote work, with one of us heading to New York monthly for business. This rhythm of constant movement requires careful logistical coordination to ensure everything runs smoothly and seamlessly.

In Miami, we have a blend of telecommuting, travel, and domestic management. We value flexibility and organization, and despite our busy schedules, we strive to maintain a balanced environment.

During the summer, we need assistance in the Hamptons, where we require not only household management but also someone who can integrate professionally and socially when entertaining family, friends, and guests.

The ideal candidate for this role is a person who thrives in a high-energy environment, enjoys problem-solving, and can quickly adapt to emerging needs. Whether it's preparing the home for a quick getaway, coordinating last-minute travel logistics, or ensuring the smooth running of multiple properties, you will play a key role in our household's success.

You should be highly organized, proactive, and detail-oriented, able to maintain schedules, manage vendors, oversee projects (like the home construction), and plan events. Flexibility is essential, as the family's needs can change rapidly.

• Proactive & Detail-Oriented :
  You thrive in a fast-paced environment, taking initiative and anticipating needs before they arise. You are highly organized and detail-focused, ensuring tasks are completed seamlessly without needing constant direction.
• Strong Problem-Solving Skills :
  You excel at managing multiple tasks simultaneously, maintaining a calm demeanor even when things get hectic.
• Design Savvy :
  You have a strong design sensibility and an eye for optimizing spaces. Whether overseeing home organization, managing renovation projects, or coordinating design elements, your interest in design is a key asset.
• Comfortable in Professional and Social Settings :
  You integrate effortlessly into both professional and social environments, making you a trusted member of the family's network.
• Flexibility & Adaptability :
  You can pivot between responsibilities, whether managing home projects, assisting with personal tasks, or preparing meals. Your flexibility allows you to juggle multiple needs while staying organized.
• Clear Communicator & Collaborator :
  You work well with others, both inside and outside the household, and communicate clearly to adapt to the family's needs.
• Long-Term Relationship Focus :
  You are invested in building long-term relationships and becoming a trusted partner, ensuring the household runs smoothly and efficiently.
• High Standards & Professionalism :
  You take pride in your work, whether managing schedules, overseeing projects, or assisting with everyday tasks, ensuring systems are in place to ease the family's life.

Experience :
Th…