Office Administrator

Legacy Engineering is a woman-owned civil engineering firm specializing in land development design, geotechnical services, construction materials testing and inspections, land surveying, land planning consulting and environmental services. Founded in 2014 and proudly headquartered in the City of Fredericksburg, VA, we proudly serve clients throughout the Commonwealth of Virginia and beyond.

The Office Administrator serves as the central hub for all day-to-day office operations, ensuring the workplace runs efficiently and professionally. This position balances front desk administration and project support. The ideal candidate is organized, self-driven, adaptable, and detail-oriented, with the ability to anticipate needs, manage multiple priorities, and take ownership of tasks from start to finish. This role offers long‑term career growth and the ability to grow.

This is a full‑time 40‑hour per week role in our office in Fredericksburg, VA and does not offer work-from-home opportunities.

• Serve as the first point of contact for visitors, clients, and vendors; provide a professional and welcoming environment either in person, over the phone or through email correspondence.
• Manage daily office operations including mail, deliveries, phone calls, and general inquiries.
• Maintain office cleanliness and organization; oversee stocking and ordering of supplies for the kitchen, bathrooms, and general work areas.
• Oversee office equipment (printers, copiers, coffee machines, etc.), coordinating service or repairs as needed.
• Assist with planning and coordinating company lunches, events, and team activities to promote a positive workplace culture.
• Assist with onboarding logistics for new hires (workstation setup, welcome materials, introductions, etc.).
• Support internal communication initiatives and assist with company announcements or updates.
• Coordinate document submissions and deliveries to county offices.
• Manage multiple cross‑department responsibilities, shifting priorities as needed to keep the organization running smoothly.
• Track and manage facility maintenance requests and coordinate with property management as needed.
• Any other tasks assigned by your manager or leadership team.

• Minimum 3+ years of experience in office administration, coordination, and/or operations support.
• Must have and maintain a valid driver’s license with a clean driving record and reliable transportation.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365, the Microsoft Office Suite, and a general comfort with office technology and systems.
• Demonstrated ability to manage multiple projects simultaneously and meet deadlines.
• Self‑motivated, dependable, and able to take initiative without constant supervision.
• Ability to lift and/or move 50+ pounds.
• Ability to sit for extended periods of time in an office environment.
• Experience in professional civil engineering services or construction industries is preferred.
• Familiarity with Deltek Vantagepoint or similar project management systems is preferred.

• 8 Paid Holidays
• 15 days of PTO
• Comprehensive Medical, Dental and Vision Coverage including a no‑cost employee medical option
• HSA and FSA plans available
• Employer paid Short‑Term, Long‑Term, Life and AD&D Insurance plans
• 401(k) plan with up to 5% match
• Continuing education and certifications provided
• Some roles might be eligible for our hybrid working program
• And many more great benefits including numerous sponsored company events

Legacy Engineering is an Equal Opportunity Employer. We are committed to providing a workplace that values diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law. We encourage individuals from all backgrounds to apply and join our team.

Legacy Engineering is an E-Verify employer and uses E-Verify to check work authorizations of every employee during our hiring process.

Legacy Engineering es un empleador que participa en E-Verify y utiliza E-Verify para verificar la autorización de trabajo de cada empleado durante nuestro proceso de contratación.

No recruiters or staffing agencies, should contact Legacy Engineering about this role.

Mid‑Senior level

Full‑time

Administrative

Civil Engineering