Front Office & Meetings Coordinator

Overview

At Corgan we are passionate about great design but the best thing we build is each other. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.

Corgan is actively recruiting a dynamic Front Office Administrator to join the firm as part of our Office Services team in Orlando. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

** This position works in the office Monday - Friday, 8a - 5p. This is not a hybrid position, nor remote position. **

• Hosting & Hospitality
  • Greet scheduled visitors and direct to appropriate area or person
  • Answers and screen telephone call and arranges conference calls
  • Coordinate and arrange meetings, prepare agendas, arrange food, and record and transcribe minutes of meetings.
  • Reserve conference rooms. Maintain appearance of these conference rooms following scheduled meetings, including kitchenette.
  • Coordinate business travel for staff members on the teams, including flights, cars rentals, hotels and other reservations as necessary
• Communications
  • Maintain a pleasant and friendly manner while communicating with staff and visitors
  • Attend to phone calls and forward as necessary
  • Attend to email inquiries and forward as necessary
• Administration
  • Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.
  • Compose and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters.
  • Assist with team marketing efforts, including creating and/or editing presentations.
• Assist with special projects and research as needed

• Bachelor’s or Associate degree preferred
• 5 years’ experience (or equivalent combination of education and experience)
• Exhibits strong organizational and communication skills, along with high attention to detail and a “can do” attitude.
• Must have ability to multi-task numerous duties and prioritize accordingly.
• Proficient MS Office skills required. Familiarity with PowerPoint and Excel is a plus.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other.

Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

* Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *

EOE/M/F/Disability/Vet