Executive Assistant to CEO

Position: Executive Assistant to the CEO
Role Overview

Ready to be the right hand to a CEO who's building the future of work? This isn't your typical EA role. You'll be managing complex calendars and travel one minute, then diving into competitive research or coordinating a half-million-dollar company offsite the next. We're looking for someone who can seamlessly shift between executive support, strategic project management, and personal assistance-all while keeping our fast-paced startup running smoothly.

Anticipated salary band: $115,000 USD - $140,000 USD, commensurate with experience.

Responsibilities

What You'll Do

Keep the Trains Running (40%)

* Manage the CEO's calendar like a game of 3D chess-balancing investor meetings, customer calls, internal strategy sessions, and the occasional "wait, when do I eat?"

* Coordinate complex travel across time zones (enterprise sales waits for no one)

* Prepare briefing materials for meetings so the CEO walks in ready, not reading slides for the first time

* Handle expense reports, correspondence, and all the administrative tasks that executives hate but need done perfectly

Be the Information Hub (30%)

* Track key company initiatives and make sure nothing falls through the cracks

* Coordinate with Product, Marketing, and Sales leadership on executive-level needs

* Manage board meeting logistics and materials (you'll learn what investors actually care about)

* Keep tabs on critical customer relationships and sales opportunities

* Be the person who knows where everything is and who's responsible for what

Project Management & Special Projects (20%)

* Own ad-hoc strategic projects that don't fit neatly into any department

* Research industry trends, competitors, or potential partners when needed

* Help prepare presentations, memos, and documents for high-stakes situations

* Coordinate company events, offsites, and all-hands meetings

* Whatever needs doing that doesn't have an obvious owner (this happens more than you'd think)

Be the Gatekeeper (10%)

* Manage inbound requests and prioritize what actually needs the CEO's attention

* Build relationships with key external stakeholders (investors, customers, partners)

* Screen opportunities and surface the ones worth pursuing

* Protect the CEO's time like it's your own (because effectively, it is)

What We're Looking For

Must-Haves:

* 3-5 years of executive support experience, ideally supporting a C-suite executive at a tech company or high-growth startup

* Scary-good organizational skills - you can juggle 17 things without dropping one

* Impeccable judgment - you know what's urgent, what's important, and what can wait

* Proactive problem-solving - you fix issues before they become fires

* Discretion and professionalism - you'll see and hear things that stay confidential

* Strong written and verbal communication - you can draft emails that sound like they came from the CEO

* Tech-savvy - comfortable with Google Workspace, Slack, project management tools, and picking up new software quickly

* New York-based and ready for in-office work - this role requires physical presence

Nice-to-Haves:

* Experience at a B2B SaaS or AI company (you'll get up to speed faster)

* Exposure to board meetings, investor relations, or fundraising

* Project management experience or certification

* Executive MBA aspirations (this role is basically an accelerated business education)

Personality Fit:

* You're ridiculously detail-oriented but don't get lost in the weeds

* You anticipate needs before being asked

* You're calm under pressure - startup chaos doesn't faze you

* You're intellectually curious - you want to understand the business, not just manage schedules

* You have a sense of humor - we work hard but don't take ourselves too seriously

* You're ambitious - this is a stepping stone to bigger things, and we're here for it

Life @

A.Team:

* A supportive team that has your back: you'll be working with empathetic, entrepreneurial co-workers who are all deeply motivated by our mission to change the future of work.

* Extensive resources and tools to help you succeed and achieve your own personal goals.

* Work from anywhere: yes, seriously! Just don't forget to send us a postcard (just kidding, that's not mandatory.)

* Unlimited time off: take the time you need to relax and recover so that you can bring your A game every day

At

A.Team, we are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.