Executive Administrative Assistant

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Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Vice President, Treasury in New Brunswick, NJ

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

The Executive Assistant (EA) is responsible for providing comprehensive administrative support to the Vice President, Treasury (head of global function) and members of his team.

Primary Responsibilities:

* Performing project coordination duties and administrative support for the Vice President, Treasury and 2 Assistant Treasurers

* Assisting with domestic and international travel as needed

* Processing expense reports

* Maintaining files and assigned projects as needed

* Communicating effectively and articulately with all levels of the organization

* Handling confidential documents and material as needed

* Assisting in the preparation for Executive Management meetings including community wide meetings, team specific meetings, leadership specific meetings and more

* Staying informed with regard to company policies, procedures and guidelines relevant to the functioning of the groups as well as providing back-up coverage for other administrative staff when necessary

* Partnering with teams on Purchase Orders and eMarketplace orders as needed

* Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.

* Building strong relationships with Executive Assistants within the Treasury organization to ensure efficient and effective teamwork fostering an atmosphere of engagement as well as with EAs of other management team members

* Achieving results in the absence of day-to-day guidance

* Maintaining complex and changing calendars and priorities.

* Maintaining strict confidentiality and exercising independent discretion and judgment to solve complex problems.

Qualifications:

* A minimum of a high school diploma is required. An associates degree is preferred.

* A minimum five (5) years high-level assistant/office management experience ideally in a fast-paced environment is required.

* Strong organization skills are required.

* Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.

* Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.

* Ability to prioritize and execute tasks with minimal direction or supervision is required.

* Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.

* Demonstrates a keen sense of discretion, professionalism and judgment to maintain strict confidentiality of the information and projects that are managed through this role.

* Highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint is required.

* Experience with systems like eMarketplace, Concur, Salesforce and/ or running budgets is preferred.

* Excellent listening, analytical, facilitation and organizational skills is preferred.

* Strong collaboration, influencing and relationship development skills is preferred.

* Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile and rapidly changing…