Admin Services Coordinator - ICTS - Implementation Science Center

The Institute for Clinical and Translational Science (ICTS) is seeking an Administrative Services Coordinator that will be an integral member of the research team in the ICTS – Implementation Science Center (ISC). This position will provide administrative support to the ISC by performing activities that are vitally important to its mission, as well as to grow and foster innovation through research support endeavors.

• Serve as the first point of contact for the ISC, reviewing, resolving and responding to requests for information, data, services and complaints, and applying independent judgement with respect to communications and confidentiality.
• Respond to and triage phone calls, emails, and other sources of inquiries for the ISC.
• Assist ISC in disseminating information about guest speakers, workshops, lecture series, education and funding opportunities, and any other mass email for staff, faculty and students.
• Assist with planning, developing, coordinating and implementing projects, programs and/or activities for the ISC.
• Plan and coordinate ISC events such as workshops and conferences; provide on‑site direction and support; collect and maintain information and documentation related to events (e.g., attendees, CME credits).
• Coordinate ISC travel arrangements and ensure appropriate use of funds per policy or protocol, including registering for conferences, making hotel and flight reservations, collecting receipts and initiating travel expense vouchers into workflow.
• Assist in monitoring monthly expenditures, making appropriate purchases/reconciliations, and investigating and resolving discrepancies in a timely manner; research, review, and initiate purchase of equipment and/or supplies for the ISC as directed.
• Assist in the development and implementation of the ISC strategic plan (short and long term) in collaboration with ISC leadership; work with designated leaders to help ensure progress and directions; oversee rollout, distribution, and communication efforts.

The Institute for Clinical and Translational Science (ICTS) at the University of Iowa was approved by the Iowa Board of Regents in 2007 to support the work of investigators involved in clinical and translational science. Our mission is to accelerate translational science through programs to develop the translational workforce, to promote engagement of community members and other stakeholders, to promote research integration across the lifespan, and to catalyze innovative clinical and translational research.

Percent of Time: 50%

Pay Grade: 2B

• Fringe benefit package including paid vacation, sick leave, health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
• For more information about Why Iowa? .

• A Bachelor’s degree or an equivalent combination of education and experience is required.
• Minimum of 6 months of related administrative experience in an office setting.
• Demonstrated experience providing excellent customer service and public contact skills.
• Proficient in using Microsoft Office software applications (e.g., calendaring, word processing, e‑mail, database, presentation software and spreadsheets).
• Excellent written, verbal and interpersonal communication skills.
• Demonstrated experience in the ability to plan, organize and execute events.

• 2‑3 years of related administrative experience.
• Basic knowledge of University policies, procedures, and regulations.
• Working experience with University electronic processing systems.
• Familiarity with the clinical research process.

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Hybrid within Iowa:
This position is eligible for a combination of on‑campus and remote work. Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

For additional questions, please contact Amy Stewart at amy-stewart.

This position is not eligible for University sponsorship for employment authorization.

• Classification
  
  Title:
  
  Admin Services Coordinator
• Appointment Type:
  Professional and Scientific
• Schedule:
  
  Part‑time
• Work Modality Options:
  On Campus

• Pay Level: 2B

• Organization:
  Healthcare
• Contact Name:
  Amy Stewart
• Contact E‑mail: amy-stewart