Executive Assistant

We are a rapidly growing marketing communications agency representing high-end clients in the beauty and health space.

Our team thrives on creativity, collaboration, and precision.

We're looking for a proactive, detail-oriented Executive Assistant who can bring structure and efficiency to our fast-paced environment.

Why You'll Love This Role

* Flexibility:
Work almost entirely remote, with occasional NYC events.

* Impact:
Support leadership and play a key role in agency operations.

* Growth:
Join a dynamic team in a thriving industry with room to expand your skills.

Location:

New York, NY (Hybrid - Mostly Remote)

Schedule:

Tuesday-Saturday | 9:00/10:00 AM Start | 8-Hour Shift

Compensation: $100,000-$130,000 annually

Key Responsibilities

* Manage and update agency contacts daily

* Lead billing, receivables, and oversee payroll

* Maintain administrative documents and track staff PTO

* Coordinate calendars, book appointments, and send meeting requests

* Prepare presentation materials as needed

* Handle package tracking and messenger orders

* Provide tech troubleshooting support

* Assist with event staffing and logistics

What We're Looking For

* Experience:

3-10 years as an Executive Assistant (agency or creative environment preferred)

* Skills:

* Strong administrative and executive support

* Calendar management and Microsoft Office proficiency

* Quick Books experience

* Excellent communication (verbal & written)

* Bonus Points:

* Social media savvy (Instagram, other platforms)

* Love for beauty/health industry

* Ability to thrive in a fast-paced, solutions-oriented environment

Perks & Culture

* Work with a team of sound-minded, creative professionals

* Hybrid flexibility: 4 days remote + 1 day in-office

* Opportunity to attend exclusive NYC events

* Be part of a high-end, client-focused agency

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $48.00 - $76.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Final date to receive applications

This position is anticipated to close on Jan 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.