Office Coordinator

Overview  We’re looking for a highly motivated and proactive Office Coordinator to join our team in Milan and support the smooth running of our daily operations. You’ll be the go-to person for ensuring everything in the office flows effortlessly - from helping with administrative tasks to creating a great environment for the whole team.
What you’ll do   Manage and coordinate office supplies, deliveries, and maintenance requests
Organize and maintain office operations and procedures to ensure efficiency
Support planning and organization of internal events and team activities
Welcome visitors and assist with the set up of meeting rooms when needed
Assist with onboarding and offboarding processes
Assist with travel arrangements
Manage hardware and software assets
Ensure the office space is tidy, functional, and a pleasant place to work
Support day-to-day administrative duties and internal communications
What you have   At least 1 year of experience in office management or a similar role
Confidence using Microsoft Office and Google Workspace tools
A down-to-earth, collaborative, and problem-solving attitude
Strong attention to detail
Excellent organizational and time management skills
Good communication skills, both written and verbal
Fluency in Italian and English (additional languages are a plus)
What Would Be Nice to Have   A passion for creating great employee experiences and a welcoming work environment
Interest in people operations, HR, or workplace culture
Perks   Learning Friday. If our team members know more, so do we. That’s why we give everyone a training budget that they can spend on books, online courses or other training materials.
Smart Working. Trains can be a drag, you can save some commuting time by working from home.
We offer a competitive salary, as well as an opportunity to receive company equity. The typical salary for this role ranges between € 30.000 and € 38.000. As you gain experience and make more significant contributions to the business, your compensation will be reviewed to match your impact.
About Domyn  Domyn is a company specializing in the research and development of Responsible AI for regulated industries, including financial services, government, and heavy industry. It supports enterprises with proprietary, fully governable solutions based on a composable AI architecture — including LLMs, AI agents, and one of the world’s largest supercomputers.
At the core of Domyn’s product offer is a chip-to-frontend architecture that allows organizations to control the entire AI stack — from hardware to application — ensuring isolation, security, and governance throughout the AI lifecycle.
Its foundational LLMs, Domyn Large and Domyn Small, are designed for advanced reasoning and optimized to understand each business’s specific language, logic, and context. Provided under an open-enterprise license, these models can be fully transferred and owned by clients.
Once deployed, they enable customizable agents that operate on proprietary data to solve complex, domain-specific problems. All solutions are managed via a unified platform with native tools for access management, traceability, and security.
Powering it all, Colosseum — a supercomputer in development using NVIDIA Grace Blackwell Superchips — will train next-gen models exceeding 1T parameters.
Domyn partners with Microsoft, NVIDIA, and G42. Clients include Allianz, Intesa Sanpaolo, and Fincantieri.
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