Virtual Assistant - Executive & Operations Assistant

Virtual Assistant

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance and operations to join our client's team and take their operations to the next level.

The ideal candidate will be a true "jack of all trades", comfortable juggling executive support, light bookkeeping, and social media management.

In this role, you will be responsible for performing various tasks, including :

• Act as the owner's right hand staying on top of tasks, priorities, and deadlines daily;
• Organize and update the owner's calendar with meetings, appointments, and reminders;
• Check and summarize emails each morning; respond to routine inquiries and flag urgent matters;
• Monitor staff group chats for updates / issues and report daily;
• Make and receive calls / emails on behalf of the owner with a professional, friendly tone;
• Follow up on outstanding invoices, urgent tasks, and pending commitments;
• Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.);
• Create, edit, and post engaging content that aligns with brand voice and energy;
• Collaborate with management to plan ads, campaigns, events, and promotions;
• Support execution of special projects, such as the 1-year anniversary celebration;
• Assist with finding sponsor ships, partnerships, and community event opportunities;
• Track and record daily expenses and revenue trends;
• Assist with payroll preparation (tracking hours, entering data, preparing for accountant);
• Keep accurate financial records and allocate funds for upcoming bills;
• Source quality used equipment when needed;
• Identify and implement more efficient systems for daily operations;
• Maintain well-organized digital and physical records;
• Help develop repeatable workflows to improve team efficiency;