Assistant Purchasing Agent

Assistant Purchasing Agent

Marlborough, MA 01752

7+ Months

Onsite Tuesdays and Wednesdays and remote the rest of the week

Administers the process of reviewing and ordering Fixture Requests for Mar Maxx, Home Goods, Home Sense, and Sierra stores. Administers "roll-out" program for current and new fixtures. Answers phone inquiries from field locations on various fixture-related information like product availability, costs, and follow-up on open requests. Manages order fulfillment process for Construction Special Projects.

• Obtains costs on one-time items from Fixture Purchasing Agent or fixture vendor. Places orders through Oracle ordering system.
• Maintains and updates Purchase Orders in Oracle that have been placed by district admins in all brands. This includes cancelling and revising PO’s. Reaches out to departments as needed to receive proper approvals. Reaches out to fixture suppliers for delivery tracking. Manage the order fulfillment process for special projects and place orders as needed.
• Administers "roll-out" process for new and current fixtures, involving extensive coordination with Store Management, vendors, and Home Office departments. Monitors progress of program. This includes working with More4apps PO templates to create PO’s in Oracle.
• Collaborates with Fixture Purchasing Agents to create and maintain item descriptions and pricing in Oracle and other related databases. Works with More4apps item template to upload new items into Oracle system.
• Works with accounting department to create invoices for obsolete product and resolve invoicing issues as needed.
• Runs Oracle Reports to assist the Fixture Buying Team.
• Minimum formal education, if any, required to perform this job e.g., Bachelor's Degree in Accounting, Law Degree. High School Diploma required. Bachelor’s degree in business preferred.

• Excellent computer skills including Microsoft Office.
• Good organization.
• General retail knowledge.
• Ability to multitask.
• Oracle experience a plus.
• Strong interpersonal skills.
• Minimum experience required to perform this job. 2-3 years in retail or customer service strongly preferred.
• Administrative or clerical position.