Executive Assistant
Dubai, Dubai, UAE/Dubai
Listed on 2026-01-09
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
Executive Assistant at Boston Consulting Group (BCG)
OverviewBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation‑inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom‑line impact. To succeed, organizations must blend digital and human capabilities.
Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading‑edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
You’ll Do
As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement. While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team‑oriented people will surround you.
EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.
- Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end‑to‑end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
- Utilizing efficiency tools such as Share Cal and Loop to improve scheduling effectiveness.
- Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process.
- Embracing and utilizing AI‑powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows.
- Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process.
- Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements.
- Providing vacation cover to other Executive Assistants.
- Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering.
- Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items.
- Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on‑the‑ground support.
- Organizing and maintaining online systems for PA.
- Managing client contacts for CRM/Contact Management.
- Organizing and maintaining electronic filing system.
- Preparing weekly timesheets and expense reports.
- Maintain highest level of internal and external confidentiality.
- A minimum of 4‑5 years’ experience in a fast‑paced environment supporting senior executives is strongly preferred.
- Strong service orientation:
- Maturity and flexibility to work both independently and in cooperation with others.
- High level of self‑motivation and initiative.
- Willingness to exercise good judgment and make decisions based on logic and common sense.
- Excellent organizational skills:
- Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner.
- Superior attention to detail and accuracy.
- Follow through/ownership of tasks to completion.
- Willingness to consistently check and double‑check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials).
- Ability to multi‑task and complete a variety of projects in a fast‑paced environment.
- Ability and willingness to work overtime on projects and tasks as…
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