Administrative Assistant; Hybrid

Mid-Level Administrative Assistant

Location: Framingham, Massachusetts

Job Type: Contract

Compensation: $32 – $35 per hour

We are looking for a highly organized and tactful administrator to provide critical support to the leaders of our Product Development team. In this role, you will act as a central pillar for the department, utilizing your broad knowledge of company policies and procedures to ensure smooth day‑to‑day operations. Working at the intersection of leadership and execution, you will be a key collaborator for both internal and external stakeholders.

Because many of our partners work remotely, you will serve as a vital communication link, navigating complex issues with diplomacy and professional discretion necessary to maintain high‑level relationships.

• Schedules and maintains multiple calendars of appointments and meetings.
• Coordinated travel itineraries and processed expenses.
• Responds to questions and requests, researches information, and talks to a variety of customers on issues which are complex or of a confidential nature. Involves appropriate associates from other departments or divisions to resolve issues.
• Analyses operating practices and builds/revises systems and procedures as needed.
• Prioritizes and maintains files, record‑keeping systems, and office layout.
• Coordinates meetings (catering, booking rooms, follow‑up, etc.).
• Timekeeping.
• Back‑up support to other admins.
• Supports all meetings and sessions held in the home office.
• Orders department supplies and supports in organizing new‑hire equipment.
• Supports training and conferences with prep and logistics needs.

• 5–8 years experience as an administrative assistant with similar responsibilities.
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Outstanding communication and interpersonal skills with proven organizational and administrative acumen.
• Must thrive in a very busy atmosphere.
• Ability to serve a large group of people (VP/AVPs) including large functional teams.
• Proven success balancing many tasks at once and ability to shift gears and prioritize.
• Change management skills and flexibility.
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses is highly important.
• Strong ability to collaborate with and cover other administrative assistants.
• Great at being resourceful and leveraging relationships to problem‑solve.
• Ability to appropriately work with data/information that is confidential in nature.

• Large corporate environment work experience highly preferred.

This posting is open for thirty (30) days. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

At Cella, a Randstad Digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.