Office Manager& Executive Assistant

Office Manager & Executive Assistant (100%) Who we are

Elysium Advisors is a corporate advisory firm specializing in Mergers & Acquisitions (M&A) and strategic consulting for the AdTech, Mar Tech, Affiliate Marketing and Data Infrastructure industries. We focus on helping businesses scale, exit or acquire the right targets through commercial strategy and execution.

We’re looking for someone who thrives on variety, loves making things run smoothly and enjoys being at the center of a fast-moving environment. As our Office Manager & Executive Assistant, you’ll play a key role in keeping our office in Zug organized and efficient, while providing high-level support to our Executive Director and contributing to the broader team’s success.

Office operations & admin

• Keep the office running smoothly: manage supplies, equipment, facilities, and filing systems
• Handle all incoming and outgoing correspondence
• Coordinate with service providers, arrange maintenance and manage the relationship with the landlord
• Maintain internal records and support basic accounting and invoice tracking

Executive & team support

• Manage the Executive Director’s calendar and coordinate meetings
• Organize and book international business travel and manage expense tracking
• Prepare VAT filings and process the payment of invoices
• Prepare agendas, assist with presentations and reporting and ensure smooth communication with key stakeholders
• Support team scheduling, meeting coordination and day-to-day admin tasks

Culture & communication

• Plan and organize internal events, after works and team gatherings (e.g. summer & winter events)
• Support onboarding and HR admin for new joiners
• Keep the company’s Linked In page and website up to date with relevant content and announcements

• 5+ years of experience supporting senior executives and/or managing office operations
• Professional or native-level English and German, spoken and written
• Strong organizational and multitasking skills; able to stay on top of many moving parts
• Good understanding of business operations and internal processes
  
  Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent writing and editing skills, with attention to accuracy and clarity
• A self-starter with a hands-on attitude and willingness to take initiative
• A team player who builds trust and communicates with ease
• Comfortable in a fast-paced setting with changing priorities

• A friendly, international and inclusive team culture
• A dynamic, supportive and down-to-earth work environment
• A modern, fully renovated office just 4 minutes from Zug station (presence required Mon, Tue, Thu)
• Flexibility to work remotely up to 2 days per week
• 20 “work-from-anywhere” days per year
• Regular company-sponsored events and social moments