Event Coordinator, Administrative​/Clerical

Salary Range $30,000 DOQ based on a 0.6 Full-Time Equivalent (FTE), which equates to 24 hours per week

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular part-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 01/09/2026

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 02/09/2026

Looking for a rewarding career opportunity with great benefits? Interested in joining a dynamic & fun group of professionals? Look no further! Join our team!

The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the Erik Jonsson School of Engineering and Computer Science team as an Event Coordinator.

The Event Coordinator provides skilled support to the Events Manager in planning, coordinating, and executing events for the Erik Jonsson School of Engineering and Computer Science Dean’s Office. This role assists with logistics, communications, vendor coordination, and on-site event support to ensure successful and professional events that reflect the school’s mission and values.

Associate’s Degree. One (1) or more years of working events as host, server or support crew. Three (3) or more years using Microsoft Office products. An equivalent level of education and/or experience is acceptable.

• Experience coordinating events in higher education or nonprofit settings.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, calendaring systems, and basic project management or design tools (e.g., Canva, Adobe, Smartsheet)
• Ability to work both independently and collaboratively in a fast-paced environment.
• Demonstrated customer service orientation and responsiveness.
• Adaptability and problem‑solving skills, especially during live events.
• Willingness to work evenings, weekends, and travel as needed.
• Ability to operate a golf cart or university vehicle.

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

• Assist in the planning and execution of events such as Commencement, Distinguished Lecture Series, faculty/staff meetings, receptions, workshops, panels, and alumni gatherings.
• Coordinate logistics including catering, room reservations, technology setup, and facilities support.
• Communicate with internal departments and external vendors to confirm event details and timelines.
• Support the creation and distribution of event materials (invitations, signage, programs, surveys) in collaboration with ECS Marketing and Communications.
• Track RSVPs, manage guest lists, and assist with registration and check‑in processes.
• Maintain event documentation, including budgets, contracts, and post‑event evaluations.
• Provide on‑site support during events, including setup, troubleshooting, and breakdown.
• Assist with recruiting, training, and supervising student workers and volunteers.
• Contribute to post‑event assessments and continuous improvement efforts.
• Maintain inventory of event supplies and promotional materials.
• Perform other duties as assigned to support the Events Manager and Dean’s Office.

Lifting, bending, stooping, ability to lift up to 50lbs, walking, and standing for long periods of time.

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

UT…