Events Coordinator, Intermediate - Student Organizations

Events Coordinator, Intermediate – Student Organizations

Northern Arizona University

• This position is an on‑site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• This position is posted as Events Coordinator, Intermediate - Student Organizations, which is a working title. The NAU system title for this position is Events Coordinator, Intermediate.
• Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university‑owned motorized vehicles for any business purpose.
  
  More information on the NAU Authorized Driver Policy can be found on the NAU website.

Unions and Activities, reporting under Campus Services and Activities, strives to offer the finest services and amenities for the students and visitors of Northern Arizona University through providing access to a variety of student services, being a hub for student support departments. Unions and Activities serves as the central hub for campus engagement, overseeing and supporting a wide range of events and programs that enrich student life.

The department manages operations for key campus venues, including the University Union, University Union Field House, duBois South Union, Prochnow Auditorium, and other event spaces across campus. Unions and Activities is also home to SUN Entertainment and Yellow Bike.

This position serves as the primary contact for student clubs and organizations hosting on‑campus events. Responsibilities include providing guidance on event planning, logistics, marketing, and compliance with university policies. The role promotes access to financial and logistical resources, fosters partnerships between student organizations and campus departments, and ensures proper coordination with appropriate processes and procedures. Additional duties include supporting summer camps and conferences, assisting with campus‑wide events, and collaborating with departments to enhance student engagement.

The position maintains event calendars, updates website content, and provides administrative support for funding processes. By building strong campus relationships and supporting diverse programming, this role contributes to a vibrant and inclusive campus community.

• 50% – Event Planning & Student Organization Support
  • Serve as a single point of contact for on‑campus events presented by student clubs and organizations, including weekly meetings and large events with external participants.
  • Serve as an event planning resource to provide assistance and guidance to student organizations in planning and executing events, including event logistics and marketing.
  • Help promote access to financial and logistical resources for student organizations by identifying available opportunities and initiating connections with the campus community.
  • Help foster partnerships between student organizations and university departments to enhance event visibility, collaboration, and attendance.
  • Coordinate with NAU Contracts and Purchasing Services and other support offices to ensure compliance with contracting, insurance, and other logistical requirements.
  • Become proficient in the campus event management software (EMS) and student organization request software (True Blue Connects).
  • Work closely with Leadership and Engagement to support and foster participation in student organization meetings and events.
• 15% – Summer Camps & Conferences Support
  • Support on‑campus events contracted through the NAU Summer Camps and Conference planning group.
  • Serve as a liaison with NAU Facility Services for external clients to ensure smooth execution of on‑campus summer events.
  • Work closely with internal event…