Administrative Assistant Remote

About the job Administrative Assistant Remote

We owe our success to our people and our processes. An administrative assistant is the supporting force behind both, and we are currently looking for someone exceptional to take the helm. The ideal person for the position will be a problem solver with excellent communication skills and impeccable attention to detail. You will have previous experience working in an office environment, performing administrative tasks and providing support to co-workers.

The ability to multi‑task, manage complex schedules and meet changing deadlines is essential for the position.

• To be the eyes and ears of the office, providing information, responding to questions and responding to requests.
• Ensure optimal operation of office equipment, supplies and inventory with preventative maintenance.
• Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, office layout, etc.
• Coordinate internal and external resources to streamline work flow.
• Monitor and achieve organizational goals while maintaining best practices.

• Provide front desk coverage, including managing a multilingual phone system, greeting clients entering the office, managing incoming and outgoing mail and shipments, and maintaining an organized and clean office environment.
• Provide direct administrative support to senior leadership, including email correspondence, and the generation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Plan, organize and schedule company meetings held in the office, off‑site and via video conferencing.
• Coordinate domestic and international travel arrangements for all levels of employees.
• Maintain filing system, contact database, employee roster, and inventories.
• Oversee and order office supplies and food deliveries for group meetings.

• High school diploma or equivalent.
• Demonstrated administrative experience.
• Excellent written and verbal communication skills.
• Strong time management and multitasking skills.
• Proficient in Microsoft Office, with an aptitude for learning new programs and systems.

• Experience in budget and expense management.
• Experience in developing internal processes and filing systems.