Administrative Assistant

Position: Administrative Assistant 1

THE POSITION

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With excellent communication skills and a desire to help others, you will thrive in our dynamic office and have the chance to grow your knowledge and skills.

Advance your professional talents and apply today!

DESCRIPTION OF WORK

As an Administrative Assistant, your responsibilities will involve identifying and acquiring necessary office supplies and equipment, as well as maintaining an adequate inventory of disposable office supplies. In addition, you will serve as the Telecommunications Officer, overseeing all communication systems and equipment—including wired and wireless systems and facsimile machines. Your budget management duties will include assisting in the development of the annual budget and providing cost estimates for technology needs.

Other duties include organizing and maintaining a database of computers and other devices utilized within the bureau, monitoring the use of corporate cards and resolving any issues that may arise during the application process. You will also serve as the Right to Know Law Requests Coordinator, ensuring that all requests are processed accurately and in a timely manner.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full‑time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday–Friday, with a 30‑minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part‑time. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY Minimum Experience and Training Requirements

• Such training as may have been gained through graduation from a four‑year college or university; or
• Any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans

• Pennsylvania law (51 Pa. C.S. § 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

Accommodations

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

Equal Employment Opportunity Statement

The Commonwealth is an equal employment opportunity employer and is committed to a diverse…