Executive Assistant, US Direct Lending

The principal responsibility of this position is to provide executive administrative support to members of the Direct Lending team including but not limited to the Partner, Deputy CIO of Global Credit and Head of Direct Lending and one Partner or Managing Director, with the potential for expanded coverage as needed.

• Proactively maintain calendar, and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms.
• Coordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), hotel reservations, car service, internal and client meetings, and events, etc. This also includes checking managers into flights, tracking flights (and weather), and troubleshooting travel problems, if they arise, including after hours or on weekends, as needed.
• Booking conference rooms, booking lunch/dinner reservations, planning team events and assisting with team conferences including managing conference attendance and memberships to business organizations.
• Expenses:
  Review, edit and complete expense reimbursement reports monthly (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements.
• Phones:
  For senior Investment Professionals, answer phone lines and take messages as needed.
• Signatures:
  Facilitate getting signatures and sending-back to counter-parties outside the firm, specifically with respect to confidentiality agreements.
• Documentation Management:
  Manage digital and hard copy filing of highly confidential, pertinent deal information, including the creation of documents from disparate sources of information.
• Subscriptions:
  Manage research subscriptions.
• Research:
  On occasion only, provide internet research support.
• Perform general administrative and office tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining contact lists and process documents, archiving and preparing and printing pre-meeting materials for review.
• Provide general administrative and office support as requested, moderate copying/filing/faxes, etc.
• Prepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel.
• Collaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings.
• Order supplies for the office and retrieve guests/deliveries from office reception.
• Assist with special projects as needed; proactively anticipate work assignments whenever possible.
• Maintain confidentiality of all sensitive and confidential issues.
• Build strong professional relationships with colleagues in all Carlyle offices worldwide.
• Teamwork: work as part of a collaborative team of EAs to ensure appropriate coverage and maintain team records and resources to ensure business continuity.
• Other reasonably related duties as assigned.

Education & Certificates

• Bachelor’s degree strongly preferred.

Professional Experience

• At least 5 - 7 years of experience in a professional, corporate environment supporting senior professionals.
• Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel).
• Willingness to work in the NY office at least four days each week (with flexibility when needed on Fridays) from 9am-6pm ET with potential for an earlier start on days when the team has early meetings.
• Highly organized, proactive mindset and willingness to go the extra mile.
• Ability to prioritize effectively and juggle multiple urgent tasks.
• Works well under pressure (with deadlines).
• Ability to work independently with minimal supervision with strong follow-through skills.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Collaborative/teamwork attitude and skills a must.
• Maintain a positive attitude in a fast-paced work environment.
• Resourcefulness in executing projects.
• Learning mindset.

The compensation range for this role is…