Executive Assistant

Job Purpose

The Executive Assistant provides high-level administrative support to the CEO and executive leadership team. This role ensures efficient operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The Executive Assistant acts as a liaison between executives and internal/external stakeholders, ensuring smooth communication and workflow.

• Manage and maintain executive calendars, including scheduling meetings, travel arrangements, and event coordination.
• Prepare and edit correspondence, reports, presentations, and other documents for executive review.
• Screen and prioritize incoming communications (emails, calls, mail) and respond on behalf of executives when appropriate.
• Coordinate board meetings.
• Maintain confidential files and records in compliance with company policies.
• Assist with special projects and research as requested by executives.
• Liaise with internal departments and external partners to ensure timely completion of tasks.
• Monitor deadlines and follow up on action items to ensure accountability.
• Handle expense reporting and budget tracking for executive office.
• Other duties as assigned.

• 3+ years of experience as an executive assistant or in a similar administrative role.
• High school diploma or equivalent (Associate or Bachelor’s degree preferred).
• Must pass pre-employment screening.

• 5+ years supporting C-level executives.
• Proficiency in project management tools and advanced MS Office skills.
• Ability to handle sensitive information with discretion.

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.
• Proficient in MS Office Suite and virtual collaboration tools (Teams, Zoom).
• Ability to prioritize tasks and work independently under pressure.

This position works in an office environment with occasional remote work flexibility.

Regional is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, transgender status, age, disability, genetic information, veteran status, uniform service, or any other characteristic protected by applicable law (“Protected Characteristics”). Regional’s policy of non-discrimination applies to all phases of the employment process and relationship, including, but not limited to, recruitment and selection;

compensation and benefits; professional development and training; promotions and opportunities; transfers; social and recreational programs; layoff; and terminations.

Mid-Senior level

Full-time

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