Administrative Assistant - Intermediate

PMC Children's Hospital of Pittsburgh is seeking a Full-Time Administrative Assistant - Intermediate to provide varied administrative support to the Critical Care Management Department.

Applicants will be placed in the appropriate job title and salary withing the Administrative Assistant Career ladder, based on their individual experience and education. Starting Rate of pay for an Administrative Assistant - Associate is 19.60/hour.

After an orientation period, some remote work flexibility may be offered.

Responsibilities:

* Collects, compiles, and analyzes moderately complex data; prepares clear written summaries and drafts reports based on initial research.

* Performs core clerical duties such as copying, filing, typing, maintaining office records and logs, ordering supplies, and supporting office equipment.

* Manages incoming calls, responds to routine inquiries, and greets and directs visitors.

* Reviews and interprets administrative procedures for staff.

* Maintains the supervisor's calendar, proactively scheduling meetings, recommending venues and catering, and ensuring smooth meeting execution.

* Assists with presentations by editing content and providing recommendations beyond basic proofreading.

* Composes routine and specialized correspondence, including drafting and modifying emails on behalf of leadership.

Qualifications:

* High school diploma or equivalent

* Three years experience in an administrative support role

* Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

* Ability to use applicable MS Suite products

* Working knowledge of business processes and procedures

* Knowledge of basic accounting and financial principles and functions

* Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

* Act 31 / 33 / 34 / 73 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran