Administrative Assistant

Job Overview

Administrative Assistant at Avid
. Remote opportunity.
Support Executive Administrator and Group Coordinator.

• Proactively manage executive’s complex calendar, prioritizing meetings.
• Arrange complex domestic and international travel and itineraries using SAP/Concur.
• Prepare, review, and submit accurate expense reports for executives, reconcile credit cards.
• Create and track all department purchase orders and work with contracts team for accuracy.
• Prioritize and manage multiple projects simultaneously; follow through on issues timely.
• Maintain Outlook distribution lists for each executive’s functional area.
• Assist executive with Workday & Concur entries and approvals.
• Support event sponsor ships: create, manage, reconcile PO’s, manage room blocks, staffing lists, communication.
• Manage vendor contracts from receipt through Finance, Legal, and signature.
• Coordinate scheduling for Demo, Executive and Workflow meetings for major trade shows (NAB, IBC, AES).
• Manage department office supplies, subscriptions, memberships, equipment, IT information.
• Receive, screen and handle telephone calls, mail, and other correspondence.

• Minimum of 3 years’ previous executive support experience.
• Bachelor’s Degree.
• Highly resourceful team player able to work independently with little direction.
• Proficient in MS Office Suite (Outlook, Teams, One Note, Excel, PowerPoint, Word), Net Suite, SAP Concur, Workday.

• Join a global team and dynamic, collaborative work environment.
• Remote work model offering flexibility.
• Access to development programs with strong support and mentoring.
• Equal opportunity employer; diversity, inclusivity, welcoming environment.
• Attractive benefits package: health & life insurance, referral rewards, generous leave policies.

Avid empowers creators in film, television, music, and live events with cutting-edge technology and collaboration tools. Our core values—empowerment, trust, inclusivity, and passion—define who we are.

Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

US Pay Transparency Range: $55,000.00 - $70,000.00