Asset and PPM Administrator

Anderson Knight is delighted to be recruiting an Asset & Planned Preventative Maintenance (PPM) Administrator for a well-established and highly respected facilities management organisation based in Glasgow.

This is a fantastic opportunity to join a supportive, forward-thinking team where your work directly impacts the performance, safety, and compliance of a major retail estate. If you enjoy working with data, systems, and processes and want a role where accuracy and expertise really matter this could be the perfect next step.

The Role

You’ll play a key part in keeping asset and maintenance information accurate, compliant, and aligned with industry best practice. Acting as a specialist in Asset & Hard Services Planned Maintenance, you’ll ensure maintenance programmes run smoothly, assets are properly managed, and compliance standards are met.

This role offers a great mix of technical administration, analysis, and collaboration with internal teams, field operatives, and suppliers.

Working Pattern:
37.5 hours per week, Monday–Friday
Choice of 8am–4pm or 9am–5pm
Hybrid:
Work from home 1 day per week

Salary - £24,969

What You’ll Be Doing

* Managing and maintaining the asset database and PPM system

* Ensuring assets contain key information for warranties and lifecycle cost (LCC) planning

* Maintaining asset models, warranty libraries, and automated warranty systems

* Making sure all assets have compliant maintenance

* Producing analytical reports and identifying asset data variances

* Monitoring daily asset changes, additions, and disposals

* Working with procurement, contract teams, and third-party suppliers to ensure PPM schedules and certifications are in place

* Supporting operational teams to follow asset and maintenance processes

* Ensuring all assets hold valid certification and flagging any compliance gaps

* Escalating data discrepancies or non-compliance issues when needed

What We’re Looking For

* Strong understanding of Asset Management and Planned Maintenance principles

* Background in facilities management or maintenance environments

* Highly organised with excellent attention to detail

* Confident working with systems, data, and reporting tools

* Able to take ownership of tasks and work independently

* Strong communicator, comfortable liaising with multiple stakeholders

* Positive, proactive attitude and strong problem-solving skills

* Educated to GCSE level (Maths, English & Science);
Level 3 or 4 qualification in a relevant field desirable

* Good working knowledge of Microsoft Office and CAFM systems

What’s in It for You

* 33 days holiday (including bank holidays)

* Hybrid working – 1 day from home each week

* Free on-site parking

* Subsidised canteen and vending facilities

* Pension scheme with up to 5% matched contribution

* Company-funded Healthshield cash plan

* Retail discounts and cashback at major brands including Costco, IKEA, Apple, Argos, Currys and more

Apply today by submitting your CV in confidence