Asset and PPM Administrator

Overview

Anderson Knight is delighted to be recruiting an Asset & Planned Preventative Maintenance (PPM) Administrator for a well-established and highly respected facilities management organisation based in Glasgow.

This is a fantastic opportunity to join a supportive, forward-thinking team where your work directly impacts the performance, safety, and compliance of a major retail estate. If you enjoy working with data, systems, and processes and want a role where accuracy and expertise really matter this could be the perfect next step.

You’ll play a key part in keeping asset and maintenance information accurate, compliant, and aligned with industry best practice. Acting as a specialist in Asset & Hard Services Planned Maintenance, you’ll ensure maintenance programmes run smoothly, assets are properly managed, and compliance standards are met.

This role offers a great mix of technical administration, analysis, and collaboration with internal teams, field operatives, and suppliers.

37.5 hours per week, Monday–Friday

Choice of 8am–4pm or 9am–5pm

Hybrid:
Work from home 1 day per week

Salary - £24,969

• Managing and maintaining the asset database and PPM system
• Ensuring assets contain key information for warranties and lifecycle cost (LCC) planning
• Maintaining asset models, warranty libraries, and automated warranty systems
• Making sure all assets have compliant maintenance
• Producing analytical reports and identifying asset data variances
• Monitoring daily asset changes, additions, and disposals
• Working with procurement, contract teams, and third-party suppliers to ensure PPM schedules and certifications are in place
• Supporting operational teams to follow asset and maintenance processes
• Ensuring all assets hold valid certification and flagging any compliance gaps
• Escalating data discrepancies or non-compliance issues when needed

• Strong understanding of Asset Management and Planned Maintenance principles
• Background in facilities management or maintenance environments
• Highly organised with excellent attention to detail
• Confident working with systems, data, and reporting tools
• Able to take ownership of tasks and work independently
• Strong communicator, comfortable liaising with multiple stakeholders
• Positive, proactive attitude and strong problem-solving skills
• Educated to GCSE level (Maths, English & Science);
  Level 3 or 4 qualification in a relevant field desirable
• Good working knowledge of Microsoft Office and CAFM systems

• 33 days holiday (including bank holidays)
• Hybrid working – 1 day from home each week
• Free on-site parking
• Subsidised canteen and vending facilities
• Pension scheme with up to 5% matched contribution
• Company-funded Healthshield cash plan
• Retail discounts and cashback at major brands including Costco, IKEA, Apple, Argos, Currys and more

Apply today by submitting your CV in confidence