Remote Print & Mail Ops Coordinator - Budget & Billing

Why Texas Association of School Boards (TASB)

We come from humble beginnings — picture a one-person organization created in 1949 to advocate for excellence in public education on behalf of Texas school board members. Flash forward to today, and we have over 500 employees working together to provide 1,024 school districts with purposeful resources so they can focus on what matters most — excellent and equitable education for all 5.4 million Texas students.

We feel privileged to work alongside talented team-members who are passionate about education and enjoy learning from new and different perspectives. We believe what makes our organization highly successful is the rich diversity our employees collectively bring to TASB with different backgrounds, skillsets, cultures and ethnicities, gender identities, interests, abilities, and work styles. And our passion for education and learning doesn’t end there.

Our culture has always encouraged employees to grow and become their best selves both professionally and personally through a variety of innovative and collaborative development opportunities. You’re likely beginning to see why we’ve been regularly named by Austin Business Journal as a Top Ten Best Places to Work!

TASB offers competitive pay, rich benefits (including retirement matching of 2:1 up to 5% after one year. This means that if you contribute 5% to the plan, TASB will contribute 10%), onsite daycare, onsite gym, wellness program, tuition reimbursement, remote work options, flexible schedules, and more.

Every role at TASB thoughtfully complements our mission and the educational impact being made in communities across Texas. If you consider your work exceptional and want to help drive our mission forward, keep reading!

About You

As an Operations Coordinator you will be responsible for preparing accurate project estimates, managing billing processes, and providing budget support for the Communications, Marketing, and Events service area. You will play a key role in financial tracking, operational planning, and ensuring smooth production workflows. This role will also provide hands-on backup support to the print and mail team, assisting with printing, bindery, mailing, and finishing tasks as needed.

A Typical Day

• Prepare accurate and timely cost estimates for print, mail, and production projects
• Manage supply ordering and inventory for print and mail services
• Support project management activities such as job tracking, timeline oversight, and communication with clients
• If you’re still reading, we’d love to meet you!

How You’ll Make an Impact

• Generate and process billing invoices
• Provide financial reports, usage summaries, and cost analysis
• Track job costs, labor, and materials to support budget needs and departmental reporting
• Maintain pricing models and update cost structures as needed
• Assist with planning and monitoring budgets for the service area
• Assist with workflow coordination to ensure jobs stay on schedule
• Assist with equipment maintenance schedules, updates, and service requests to ensure machines remain operational
• Provide back-up support including (but not limited to) operation of print and mail equipment and bindery tasks

Skills For Success

Education and Experience:

• High school diploma or equivalent required
• Bachelor's degree in business administration, communications, or a related field preferred; equivalent work experience can be substituted for degree
• Minimum four years of experience in print, mail, production operations, or related administrative/operations/budget/finance support role
• Experience in print production, mail services or related operations

Knowledge, Skills, and Abilities:

• Strong understanding of estimating, billing, and cost-tracking practices
• Strong purchasing and negotiating skills
• Knowledge of printing, bindery equipment, and paper stocks
• Extensive computer skills, including Microsoft Office and software related to industry job tracking
• Strong skills in financial reporting and analysis with advanced Excel proficiency
• Project management or job-tracking experience
• Ability to operate bindery equipment and mailing systems
• Strong organizational and communication skills

The TASB Difference

• Enjoy…