Team Administrator

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

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Turner & Townsend are looking for a full-time Administrator to join the existing admin team based in the office, led by the Business Assistant. Please note there is no opportunity to work from home due to the nature of the role.

The successful candidate will be able to demonstrate their ability to work in a close-knit team but also complete tasks independently and to deadlines. The role will suit a high‑calibre individual who is looking for a varied and challenging role. This is an excellent opportunity to join a busy office environment with varied days, within a team and working independently.

The role will involve working closely with directors to support our business units and office administration duties as part of the admin team, reporting to and supporting the Business Assistant.

Working hours will be 37.5 hours each week. Some flexibility would be beneficial when required by deadlines, meetings and events.

The main duties are:

• Supporting directors across multiple business units with diary management, high quality document production and editing (Word, Powerpoint, Excel and PDF) and ad‑hoc requests to support team meetings
• Responding to tasks set by Business Assistant; prioritise and respond within shared team inboxes and calendars
• Office admin duties to include: greeting colleagues and visitors; setting up and daily management of meeting rooms and room bookings; answering the telephone; taking deliveries and arranging couriers; answering queries; restocking kitchen/stationery supplies throughout the day; PPE ordering, document binding and posting; PDF merges; arranging outside catering for meeting and events; supporting meetings and events hosted within the office and externally as directed by the Business Assistant;
  
  ad‑hoc requests from colleagues
• Local Computer Administrator duties: under instruction from IT Department to remotely configure IT equipment (full training given); log all equipment in/out; answering simple queries and IT setup
• Co‑ordination of work placements and onboarding of new staff, including compiling new starter packs under guidance from Business Assistant and the service excellence team
• Supporting wider internal and external initiatives and engagement opportunities within the Sheffield office
• Raising Purchase Orders, completing supplier invoice processes and other business unit finance related processes within Dynamics 365 finance software
• Invigilator for internal training courses including Accredex
• Environmental champion for the office

Essential Requirements:

• Excellent task management and communication skills.
• Personable and approachable.
• Excellent knowledge of Microsoft Word, Excel, PowerPoint and Adobe. Good experience and skills in proof‑reading, collating documents, including formatting and sense‑checking.
• Some working knowledge of finance processes for invoices, purchase orders, and Dynamics 365 software would be beneficial.
• The ability to learn new procedures quickly and liaise with clients and staff on many different levels.
• High attention to detail and proactive approach to problem solving.

Our inspired people share our vision and mission. We provide a…