Maintenance Administrator

Anderson Knight is delighted to be recruiting a Maintenance Administrator for a well-established and highly respected facilities management organisation based in Glasgow.
This is a fantastic opportunity to join a supportive and forward-thinking team where your work will directly contribute to the performance, safety, and compliance of a major retail estate.

The Role
As a Maintenance Administrator, you will support the effective coordination of asset and planned maintenance activities, ensuring records are accurate, compliance requirements are met, and maintenance programmes run smoothly. You’ll work closely with operational teams, contractors, and internal stakeholders to help maintain high standards across the estate.
This role combines administration, data management, and collaboration within a busy facilities environment.

Working Pattern

• 37.5 hours per week, Monday–Friday

• Choice of 8:00am–4:00pm or 9:00am–5:00pm

• Hybrid — 1 day working from home per week

Salary: £24,969

What You’ll Be Doing

• Maintaining and updating maintenance and asset records within internal systems

• Supporting the coordination of Planned Preventative Maintenance (PPM) schedules

• Ensuring asset information includes key details such as warranties and lifecycle data

• Monitoring asset changes, additions, and disposals

• Producing reports and highlighting data discrepancies

• Liaising with procurement teams, contractors, and suppliers to ensure schedules and certifications are in place

• Supporting operational teams in following maintenance processes and procedures

• Checking that assets hold valid certification and flagging compliance gaps

• Escalating any issues relating to data accuracy or maintenance compliance

What We’re Looking For

• Experience in administration within facilities management, maintenance, or a similar environment

• Good understanding of maintenance processes or asset coordination (desirable)

• Highly organised with strong attention to detail

• Confident working with systems, databases, and Microsoft Office

• Able to manage tasks independently and prioritise effectively

• Strong communication skills and a collaborative approach

• Positive attitude with good problem-solving skills

• GCSEs including Maths and English; relevant qualification desirable

• Experience using CAFM or maintenance systems is advantageous

What’s in It for You

• 33 days holiday including bank holidays

• Hybrid working — 1 day from home each week

• Free on-site parking

• Subsidised canteen and vending facilities

• Pension scheme with up to 5% matched contribution

• Company-funded Healthshield cash plan

• Retail discounts and cashback at major brands

Apply today by submitting your CV in confidence