PA​/Team Administrator

MHP Group is the integrated communications agency built for the Networked Age – a world that’s increasingly connected, complex, polarised and activist. We lead the way in the application of behavioural science to solve communications challenges. We create strategies and multichannel campaigns to engage every audience, from consumer to policy maker, and from stakeholder to shareholder. With 230 experts in London, we are trusted by many of the world’s leading businesses and brands.

Our specialist teams include Brand & Reputation, Corporate Advisory & Capital Markets, Public Affairs, Strategic Media, Crisis & Risk, Change & Employee Engagement, Health, Financial Services, Technology, Mischief and Studio La Plage.

This role is an integral part of the agency’s central Support Team with primary responsibility for supporting the Brand and Reputation and Financial Services Practice Heads and their wider teams, alongside wider administrative responsibilities across the agency. This role will also involve providing general support to the PA to the CEO & Deputy CEO, including cover on hybrid working days, non-working days, and during periods of annual leave.

The role will split between operating as a PA and wider team administrator for these two teams as well as providing administrative and operational support to the wider team.

• Provide PA and administrative support to the Heads of Brand and Reputation and Financial Services and their teams
• Diary management (scheduling external & internal meetings, room booking, catering)
• Liaising directly with clients on behalf of Practice Heads when appropriate
• Booking travel & logistics
• Expenses
• Timesheets
• Maconomy support (approving finances and team holidays in the company portal)
• Provide administrative and operational support to the wider team, including supporting Nichola Lockett, operating as the CEO’s PA on her non-working day (Wednesday)
• Assisting with agency-wide events and meetings (including weekly all-agency meetings, weekly drinks trolley)
• Supporting essential central office management tasks to ensure smooth day-to-day running of the office
• Providing central administrative support to client teams
• Scheduling external meetings
• Booking travel and logistics
• Proactively support senior team members in admin as directed by the Practice Head
• Maintaining internal documents with relevant and up-to-date information, including client lists, staff biographies
• Assist with renewal of subscriptions on behalf of the team
• Support on recruitment by diarising interviews and assisting with onboarding
• Ad-hoc support for people aspect of team (buying event gifts and cards, ordering and organising food/drink for team socials)

• Excellent starting salary with annual reviews
• 25 days holiday allowance (+ bank holidays), a day off to celebrate your Birthday, ‘Time4U’ every month and office Christmas closure
• Matched pension contributions (up to 5%)
• Life Assurance
• Private Medical Insurance
• Employee Assistance Programme
• Season ticket loans and Cycle to work scheme
• Gym & Shopping discounts
• Access to our Learning Academy to support your career and personal growth
• Hybrid (up to 2 days remote working per week)
• Work from Anywhere one week per year

Here at MHP Group, we are committed to creating an inclusive and a diverse workforce.

The UK’s biggest independent comms agency. We are the integrated communications group built for The Networked Age. Visit our website.