Receptionist, Administrative​/Clerical

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Job Title:
Receptionist / Office Manager (6-Month Contract)

Location:
City of London (Hybrid)

Contract:
Full-time, 6-Month Fixed Term

Start Date: ASAP

About the Role

Our client, a leading insurance firm based in the City of London, is seeking a professional, proactive and highly organised Receptionist / Office Manager to join their team on a 6-month contract. This dual-role position is a fantastic opportunity to be the front face of a dynamic office, while also overseeing the smooth operation of the workplace environment.

Key Responsibilities

Reception Duties

• Act as the first point of contact for all visitors: welcoming, directing, and announcing them as appropriate
• Coordinate guest bookings with building security and manage refreshments and catering for meetings
• Prepare meeting rooms, check AV equipment, and liaise with IT to ensure full functionality ahead of meetings
• Communicate relevant visitor information, including transport disruptions or scheduled fire drills
• Accept deliveries and notify recipients promptly
• Manage internal post and support with scanning or e-filing when required
• Ensure kitchen areas are fully stocked, including coordination of fruit and milk deliveries
• Order and maintain supplies of office sundries such as stationery and branded items
• Support visiting colleagues from other global offices, including admin help and travel bookings
• Maintain an accurate office visitor tracker and proactively monitor office needs
• Undertake Fire Warden and First Aid training (to be provided)
• Assist with general clerical duties such as printing, photocopying and document preparation

Office Management Duties

• Oversee coffee machine maintenance and ordering of consumables
• Ensure all office equipment and appliances are in working order, liaising with external suppliers when necessary
• Track and escalate any reported office issues to ensure swift resolution
• Coordinate with cleaning teams to maintain cleanliness in all office and meeting spaces
• Manage AC settings and liaise with building maintenance as required
• Liaise with service providers (e.g. plant maintenance, ziptap, handyman services)
• Process expenses for the UK Country Manager
• Coordinate onboarding and offboarding logistics with IT and facilities
• Support an upcoming office move, consolidating two floors into one

Candidate Requirements

• Previous experience in a Receptionist and/or Office Management role within a corporate or professional services environment
• Excellent organisational and communication skills
• Able to multitask and remain calm under pressure
• Proficient in Microsoft Office and experience with systems such as Dynamics is advantageous
• Confident working autonomously and proactively solving problems
• Available to start at short notice

What’s on Offer

• Opportunity to work in a reputable insurance firm in the heart of London
• A varied and hands-on role in a professional and supportive environment
• Hybrid with Friday working from home
• 6-month fixed term contract with potential for extension
• Competitive hourly/day rate, depending on experience

If you are an experienced Receptionist / Office Manager looking for your next challenge in a fast-paced, professional setting, we’d love to hear from you.

To apply, please submit your CV and availability to start. Please note that only candidates who can start by the 16th June will be considered.

• Seniority level
  
  Not Applicable

• Employment type
  
  Contract

• Job function Administrative
• Industries Insurance and Investment Management

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