Operations Assistant, Staffed ONLINE Limited

Operations Assistant

Hours: Monday to Friday – open to 4 or 5 days per week for the right candidate.

Benefits: Team treats;
Employee and Length of service rewards;
Medical Cashback Scheme;
Pension;
Fully Funded "Job Specific" Qualifications.

Our client is looking for an Operations Assistant to support the smooth running of the business. This is a fast-paced, hands‑on role where you’ll help coordinate operations, improve processes, and keep everything organised and moving. You’ll work closely with the Managing Director, Senior Leadership Team, and Consultants to provide high-quality administrative and operational support.

• Coordinate day‑to‑day internal activity, tasks, and priorities.
• Support the Managing Director and Senior Leadership Team with operational duties.
• Manage internal systems to track projects, deadlines, and client activity.
• Maintain consistency across templates, documents, proposals, and pricing materials.
• Support the sales process with accurate proposals and documentation.
• Coordinate diaries, meetings, and schedules.
• Produce reports on activity, performance, and time tracking.
• Support client engagement and follow‑ups.
• Help identify and implement process improvements.
• Support internal communications including social media / blog coordination.
• Provide general admin support including meeting notes.
• Assist with office coordination (supplies, facilities, etc.).
• Handle incoming calls and messages professionally.

• Highly organised with strong attention to detail.
• Able to manage multiple priorities in a fast‑paced environment.
• Strong communication skills (written and verbal).
• Confident working with senior stakeholders.
• Proactive and self‑motivated.
• Comfortable using Microsoft 365 and business systems.
• Previous admin / operations experience.
• Interest in HR and/or recruitment.

• Positive, professional and reliable.
• Adaptable and solutions focused.
• Strong team player with a collaborative mindset.
• Alignment with their internal Values – Authentic, Committed, Fearless, Refreshing, Wild.

Potential progression into:

• Executive Assistant
• HR Consultant pathway
• Recruitment Consultant pathway
• Operations Manager