Executive Assistant

The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.

• Run the CEO’s diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
• Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
• Be the first point of contact for the CEO’s office, handling calls and face to face enquiries with confidence and discretion.
• Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
• Produce correspondence and materials that are accurate and meet deadlines.
• Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
• Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
• Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.

• Demonstrable background of providing high level EA support to senior leadership.
• PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
• Highly professional with sound judgement, strong common sense and the confidence to use initiative.
• Exceptional spoken and written English.
• First class organisation and time management, with sharp attention to detail and accuracy.
• Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
• Advanced proficiency in Microsoft 365, notably Outlook and Excel.
• Calm and Professional, especially when working to tight deadlines.
• Tact and discretion when handling sensitive and confidential information.

Please note due to the nature of the role home working and hybrid working will not be considered.

Advert close date – 10th June 2026

Interviews to be held – 17th June 2026