Project Administrator

About the role

We have an exciting opportunity for an organised and proactive Admin Assistant to join our UKCS Scotland team, based at our Forres Academy project in Forres.

In this role, you will provide a comprehensive range of administrative support to the project team, ensuring the smooth and efficient running of day-to-day operations. You will play a key role in supporting project delivery by managing documentation, coordinating activities, and maintaining effective communication across the team.

This is a fantastic opportunity for someone who thrives in a fast-paced environment and takes pride in delivering high-quality administrative support.

• Providing a full range of administrative support including typing, scanning, photocopying and document preparation
• Producing spreadsheets, reports and presentations using Microsoft Office
• Supporting the preparation of monthly project reports and general reporting requirements
• Uploading and managing project documentation across internal systems such as Share Point
• Managing diaries and coordinating schedules to optimise team productivity
• Organising meetings and conferences, including minute taking and booking facilities
• Managing meeting rooms and hot desk bookings
  
  Maintaining accurate and secure filing systems, both electronic and paper-based, including archiving
• Supporting confidential project activities as required
• Promoting a strong focus on safety, sustainability and company values in all activities

• Previous experience in an administrative or support role
• Highly organised with a proactive and adaptable approach to work
• Strong communication skills with the ability to build effective working relationships
• A reliable team player who can also work independently when required
• Ability to manage multiple tasks and work to tight deadlines
• Strong customer focus and attention to detail
• Confident using IT systems including Microsoft Office (Excel, Word, PowerPoint) and Share Point

We offer a full range of benefits that allow you the freedom to shape your package. You’ll have access to:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working where roles allow.
• 25 days paid annual leave (pro rata).
• Family friendly policies (including 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave).
• Pension, share incentive plan, volunteering leave, recognition schemes and more.

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We also commit to offering applicants with a disability an interview if they meet the minimum requirements for the role.