Events Administrator

Location - Haywards Heath

Contract length - 6 months

Start Date - Immediate Start

Hybrid set up - 3 days working from home

The UK Events Administrator supports a busy Events Team responsible for delivering internal and external events ranging from small meetings to large‑scale conferences, exhibitions, and customer visits. The role plays a key part in creating memorable, seamless experiences that strengthen customer relationships and support wider business goals.

• Support the planning and delivery of events for 6–600 attendees.
• Manage event registrations and RSVPs, ensuring accuracy and smooth processes.
• Book accommodation and travel for delegates and staff.
• Work with both small and large budgets, maintaining accurate records.
• Assist with on‑site event management, including setup, delegate coordination, and issue resolution.
• Respond to and project‑manage internal and external event requests.

• Source, book, and coordinate venues, including attending site visits.
• Liaise with suppliers and vendors to ensure timely delivery of services.
• Support the creation of customer‑facing materials in line with brand guidelines.
• Raise POs, track budgets, and manage payments.
• Contribute to event risk assessments and health & safety documentation.
• Support post‑event reporting, evaluations, and feedback analysis.

• Build registration forms and event websites using Cvent.
• Work with Marketing to prepare event communications such as invitations, reminders, and joining instructions.
• Manage post‑event communications, including feedback surveys.

• Maintain event databases, contact lists, and internal trackers.
• Monitor and respond to queries in the shared events inbox.
• Provide general administrative support, including scheduling meetings, preparing agendas, and taking minutes.

• Recent graduate or individual seeking an entry‑level role with a passion for events.
• Excellent organisational skills and strong attention to detail.
• Confident communicator with strong interpersonal skills.
• Ability to multitask and remain calm under pressure.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Enthusiastic, proactive, and comfortable working independently or as part of a team.

• Experience using Google Suite.
• Familiarity with Cvent or similar event‑management platforms.

Please apply on Linkedin.